Posted by Leuna on Thu 13th Sep, 2012 - nigeriantenders.com
Office of the Head of the Civil Service of the Federation / The Presidency
Federal Secretariat Complex, Phase II, Abuja.
Invitation to Tender for Technical and Financial Bids for General Cleaning, Fumigation, Gardening and Maintenance Retainership of Federal Secretariat Complex, Phases II & III, Abuja.
The Office of the Head of the Federal Civil Service of the Federation (OHCSF) wishes to invite bids from interested companies for the General Cleaning, Fumigation and Gardening of the Office Complex, Phases II & III, Federal Secretariat, Abuja.
2.0 Project Location:
Federal Secretariat Complex, Phases II & III.
3.0 Project Description/Scope of Work
Outline of sequence of activities to ensure job completion and specification:
A. General Cleaning
i) Cleaning of Back-log (128days)
ii) DailyCleaning/mopping & Vacuuming of Floors and Carpeting applicable
iii) Daily Cleaning of Toilets
iv) Daily Cleaning of Drive-ways and Car Parks
v) Daily cleaning of Glass/Flush Door and Windows
vi) Daily Dusting of the Edges
vii) Daily Dusting of Office Furniture
viii) Daily Dusting of Office Equipments
ix) Daily Evacuation of Waste
x) Daily AppIication of Disinfectant in the whole Complex (Floors/Toilets)
xi) Daily Application of Odour Control
Weekly Cleaning Activities
xii) Weekly Washing of the entire Floors, Gutters and Drainages
xiii) Weekly Polishing of Office Furniture
xiv) Removal of Cobwebs Weekly
Quarterly Cleaning Activities
xv) Quarterly Cleaning of External Walls
xvi) Quarterly Cleaning of all Lights and Light Fittings in the Complex above 3 Metres
xvii) Quarterly Floor Scrubbing
xviii) Quarterly Fumigation of entire Complex
xix) Bi-Annual Cleaning of Roof Gutters
Activities 1-1 9 will be undertaken by the company’s trained cleaners
Annual Cleaning Activities
xx) Cleaning of External Glasses/Walls above 20 Metres.
Cleaning of Back-log (1st 28 days)
i. Daily cleaning of Gardening Area
ii. Daily Watering of Flowers/Plants during Dry Season
iii. Pruning of the flowers to beautify environment (Every other week)
iv. Mowing of the lawn (Every other week)
4.0 The Jobs in lots 1-13
Lot i- Block A: Ground-8 Floors including garden & Roof
Lot ii- Block B: Ground Floor to 4th Floor including Garden
Lot iii- Block B: 5th Floor to 11th Floor including Roof
Lot iv- Block C: Ground Floor to 8th Floor including Garden & Roof
Lotv- Block D: Ground Floor to 8th Floor including Garden & Roof
Lotvi- Block E: Ground Floor to 4th Floor including Garden
Lot vii- Block E: Ground Floor to 11th including Roof
Lot viii- Car Park, Phase II, Basement to the Roof (6th Floors) including Garden
Lot ix- Tower G, Phase III, 11th Floors including Roof
Lotx- Tower J, Phase III: 11th Floors including Roof
Lot xi- Podia, Phase III, Front and Rear (6th Floors) including Roof
Lot xii- Phase III, Ground Floor including Basement and Garden
Lot xiii- Karu National Records Centre: Offices and Garden
5.0 Technical Pre-qualification Requirements
Interested bidders are required to submit the followings:
i) Evidence of Registration with Corporate Affairs Commission (CAC);
ii) Evidence of Current Tax Clearance (last three years i.e.2009, 2010 and 2011);
iii) VAT Registration and Evidence of VAT Remittance for three years (i.e. 2009, 2010 and 2011);
iv) Company Audited Account for the last three (3) years prepared by a duly registered Accounting Firm (i.e. 2009, 2010 and 2011):
v) Verifiable Evidence of having Successfully Completed Similar jobs in the last three years, Names of Clients, Location of the Projects, Contract Amount with Certificate of Completion and Photographs;
vi) Company Profile with Names and Qualifications of key personnel;
vii) Name and Address of Bankers and their recommendations;
viii) A Sworn Affidavit that no officer of the Office of the Head of the Civil Service of the Federation is a former or present Director, shareholder or has any pecuniary interest in the bidder, and none of the directors of the company seeking pre-qualification has been convicted of any criminal offence. The affidavit is also to confirm that all information presented in the firm’s pre-qualification documents are true and correct in all particulars;
ix) Evidence of Payment to the Contributory Pensions Scheme as it concerns the Company’s Employees:
x) Any Other Relevant information that will be helpful in Determining the Bidders’ Suitability for the Job;
xi) Evidence of Registration with Health Officer’s Council.
6.0 Financial Proposal Requirements
The financial proposal should state the followings:
i) The Financial Cost Implication of the Project in Details
ii) The Bid Security of not more than 2% of the Bid Price issued by a Reputable Bank.
7.0 Bidding Documents:
The bidding document shall be issued to prospective bidders upon presentation of receipt for payment of twenty thousand Naira (N20,000.00) non-refundable fee payable to the Central Pay Office, Office of the Head of the Civil Service of the Federation, 5th Floor, Block A, Federal Secretariat, Phase ll, Abuja.
8.0 Submission of the Tender Documents:
i) Technical Document should be Placed in an Envelope, Sealed and clearly marked “Technical Bid”
ii) Financial Bid should be Placed in Another Separate Envelop, Sealed and clearly marked "Financial Bid"
iii) The Name of the Company should be clearly written on the Reverse side of the Envelopes.
iv) Insert the Envelopes containing the Technical Documents and the Financial Bid in another Envelop. Sealed and Addressed to:
Ministerial Tenders Board,
Office of the Head of the Civil Service of the Federation,
Room 333, 3rd Floor, Federal Secretariat, Phase II,
v) Closing Date
Deposit the sealed and clearly marked envelop in the tenders box located in Room 112, 1st Floor, Federal Secretariat Complex, Phase II, Abuja on or before 12.00 noon, Tuesday, 18th September, 2012.
vi) The tender documents will be opened same day, Tuesday, 18th September, 2012 as from 1.00 p.m at Atiku Hall, 1st Floor, Federal Secretariat, Phase II, Abuja.
9.0 Bid Opening:
This serves as invitation to representatives of the companies who may wish to be present at the bids’ opening.
10.0 Late Submission: Late submission will not be accepted.
11.0 The OHCSF may reject any/all bids at any time without liability whatsoever. This advertisement shall not be construed as a commitment on the part of the OHCSF by virtue of such bidders having responded to this advertisement,
12.0 Bidders are hereby notified that only the financial bids of companies whose technical bids meet the minimum qualifying score shall be opened. The financial bids of unsuccessful companies will be returned unopened.
Permanent Secretary (CSO)
for: Head ot the Civil Service of the Federation