Invitation for Prequalification/Expression of Interest for Development of Student’s Online Information System (Students Portal), Sokoto State

The Sokoto State University is a new university that has gained a lot, of popularity and a large number of students were admitted into the University for the 2013/14 academic year. However, this large number of students has not been matched by proper technology to assist the University in managing its admission, registration, students’ academic activities and other related processes such Post UTME examinations etc.
 

Invitation for Prequalification/Expression of Interest for Development of Student’s Online Information System (Students Portal)
 

Scope of Works
The University therefore wishes to invite prequalification/expression of interest from the interested and competent bidders for the development of the University Online Students Information System using Free and Open Source Software (FOSS) which should have the following features:

• Post UTME Examination Registration including payment;
• Online Admission;
• Online Registration;
• Online Fees Payment;
• Online Accommodation;
• Online of Forms
• Online Results Checking;
• Academic Features which includes Lectures and Students;
• Log in (Security Features which should have Admin Side, Staff Side, Student Side and Log features (History)
• Group work/ Collaborative features (Chats & Blogs) and Notice Board which should both have Admin Side, Student Side and Student and Staff respectively.

Eligibility Criteria
Bidders are to provide the following minimum prequalification requirements:

• Evidence of Registration with Corporate Affairs Commission (CAC) by inclusion of Certificate of Incorporation and Article of Association;
• Tax Clearance Certificates of the following years: 20 11; 2012; and 2013;
• VAT Registration and Remittance
• Detailed Company profile;
• Evidence of Experience in at least five (5) jobs of similar nature and complexity executed within the last five years with verifiable letters of contract award, evidence of payment and certificate of job completion;
• Evidence of financial capability/reference letter from a reputable Bank;
• Memorandum of Understanding for Joint Ventures;
• Full account details including Sort code;
• Possession of Satisfactory Quality Assurance/Quality Control Manuals; and
• Auditors’ Report for the last three years (2010, 2011 and 2012)

Closing date: 17th February, 2014
 

Submission of Prequalification Documents
The prequalification documents shall be submitted in sealed envelopes and labelled “Prequalification/Expression of Interest” marked with ‘Project Name” at the top right hand corner and addressed to:

Office of the University Librarin (ICT Committee Chairman)
Sokoto State University Birnin Kebbi Road,
P.M.B. 2134,
Sokoto
Email: soksuni@yahoo.com
Website: www.ssu.edu.ng

Please note:

• Only firms whose prequalification and expression of interest document fulfill the minimum requirements would be considered for the next stage of Invitation to Tender
• All enquiries should be directed to the above address.
• This announcement is published for information purposes only and does not constitute an offer to transact with any party for the project, nor does it constitute a commitment or obligation on the part of the University to procure concession services
• The University will not be responsible for any cost or expenses incurred by any interested party (ies) in connection with any response to this invitation and/ or the preparation or submission in response to an inquiry
• The University is not bound to shortlist any contractor just as it also reserves the right to annul the selection process at any time without incurring any liabilities and assigning any reason thereof.