Invitation For The Pre-qualification/Tender For The Renovation/Rehabilitation of FCTA/FCDA Secretariat

This is an invitation to all competent and reputable Construction with interest in executing the Renovation/Rehabilitation of FCTA/FCDA Secretariat at Area 11, Garki, Abuja to submit their pre-qualification bids in line with the new requirements recently approved by BPP.

2.) Description Of Works

Lot I: Renovation/Rehabilitation of FCTA/FCDA Block (Block C - Planning/Former Engineering Block)

Lot II: Renovation/Rehabilitation of FCTA/FCDA Block (Block D - Education Secretariat Block)

3.) Scope Of Works

The scope of works is as follows:

The Buildings were constructed with slender prefabricated concrete structure covered with longspan alluminium roofing sheet on suspended concrete roof structure. The work therefore entails repair of leaking roof, refurbishing of office space and conveniences and provision of essential facilities like fire fighting equipment, central telecommunication equipment and CCTV.

4.) Collection Of Bid Documents:

Interested Companies are to collect tender documents from the Office of the Director, Department of Procurement, FCDA Area 11, Garki Abuja upon the evidence of payment of non-refundable fee ofN100,000.00 (One Hundred Thousand Naira only) for each Lot in favour of Federal Capital Development Authority at Aso Savings and Loans PLC.

5.) Technical Proposals

Interested Companies are invited to express their in Not more than one lot by submitting the following documents:

i.) Evidence of incorporation of the Company with Corporate Affairs Commission (CAC) including Articles and Memorandum of Association of the company and up to date Annual returns with the CAC (forms C02 & C07 to be included). 

ii.) The Company must show evidence of the following;

• Tax Clearance Certificate for the last three (3 years) supplied with the company's Tax Indentification Number (TIN).
• Pension and Social Security Contributions
• Registration with Pencom.
• Remittance to pension fund Administrator.

iii.) A sworn Affidavit to the effect that:

• The Company is not in receivership, insolvency or bankruptcy
• The Company does not have any Director who has been convicted by any court in Nigeria and any other country for criminal offence in relation to fraud or Financial impropriety.
• No present or former Director of the company is a shareholder or has any pecuniary interest in any of the relevant committees of the FCDA or BPP
• All the documents submitted for the pre-qualification bid are not only genuine but correct

iv.) A chart indicating the number and categories of Nigerians that are to be employed by the company on this project

v.) Evidence of payment of Training Contributions to the Industrial Training Fund

vi.) Evidence of compliance with the Employees' Compensation Act i.e. Remittance of 1% of the total emolument of your workers to the Nigerian Social Insurance Trust Fund.

vii.) Audited Acccunts of the Bidder for the last three (3) years duly endorsed by a firm of Chartered Accountants .

viii.) List and verifiable documentary evidences of similar and other jobs. not less than N500,000.00 each successfully executed (or being executed) within the last three years including their letters of award.

ix.) Verifiable list of major construction equipment and facilities including registration and chassis numbers, location (where they can be inspected) and remark on whether these are owned, hired or leased.

x.)List of key technical personnel stating their roles, designation, qualifications and years of experience with the guarantee that a minimum of three (3) years relevant Registered Professionals shall be deployed to the project. Copies of endorsed educational and professional certificates of key staff duly sealed, signed and currently dated are to be attached.  

xi.) Evidence of current employment of the professional staff with at least 3 years of post qualification experience and their last pay slips

xii.) Company’s policy on Community Social responsibility with verifiable evidence.

xiii.) Letter authorizing FCDA and her representative(s) to cross-check the submitted company’s Bank account.

xiv.) Bank Statement for the past one (1) year.

NB: Originals of documents 5 (i - vii) above must be produced for sighting during the opening session. Please Note That Submission Of Fake Documents Is A Fraudulent Practice Which Is Punishable Under The Relevant Laws. All companies will be assessed strictly on proofs of documents submitted to back up their claims.

Financial Proposals

The following documents shall be issued to interested Companies as the basis for the Financial Proposals.

• A set of drawings for the works giving the specifications required for the construction.
• A blank copy of the Bills of Quantities for the Works to be priced by the interested Company strictly in compliance to the instruction therein.

In addition to the pricing of the Bills of Quantities a responsive Bid must be inclusive of the following; 

• Completion Period for the Construction of the Works
• Validity Period of the Proposals from the date of submission. 
• Two copies of the Receipt of payment of Tender Fees.

6.) Submission Of Documents

The completed Tender shall be submitted as follows:

A hard Copy and an Electronic copy (PDF format in CD) of the Technical Proposals shall be placed in a sealed envelope already marked "Technical Proposal". However, Two copies of the Financial Proposal shall be signed and sealed separateiy and placed in a bigger envelope clearly marked"Financial Proposal" and with a warning "Do Not Open At The Same Time With The Technical Proposal".

Only companies whose technical proposals are adjudged successful shall have their financial proposals opened for assessment.

The envelopes containing the Technical and Financial Proposals shall be placed into an outer sealed envelope marked "Proposals For The (Specify the Lot number and Description)".

7.) Closing Date:

The Bid shall be returned to Capital Procurement Division of the Department of Procurement FCDA. Room 0.005 FCDA. Secretariat (Ground Floor), Area 11, Garki Abuja before 12.00 noon 2nd October, 2012.  All bid documents will opened on the same day and venue by 2.00 pm in the presence of all Bidders or their representatives.

8.) Futher Notes:

• Only Companies with a minimum of Five Hundred Million Naira (N500 Million) annual turnover should apply for pre-qualification.
• Only pre-qualified firms will have their tender bids opened. Others may know their performance by a formal request to the Accounting Officer of FCDA.
• The Authority shall carry out Due Diligence on the companies to verify claims included in their submissions.
• Interested members of the Public especially Civil Society organisations could attend at their own cost and will be required to introduce themselves to the Chairman of the Opening Session.
• Documents provided in response to 5 (i - xiv) should be arranged as Listed

Signed:
Director, Procurement
For: Executive Secretary