Invitation to Tender For Provision of Insurance Cover (2014/2015) for Some Nigerian Ports Authority Vessels)

Invitation to Tender For Provision of Insurance Cover (2014/2015) for Some Vessels)

The Nigerian Ports Authority hereby invites reputable and competent Underwriting Companies and Insurance Brokers to bid for the MARINE HULL AND MACHINERY POLICY of the under-listed VesseIs:

LOT 1: MT OTUOKE, Tug Boat, PORT HARCOURT
LOT 2: MT ZARIA, Tug Boat, CALABAR
LOT 3: PC HONG, Pilot Cutter, WARRI
LOT 4: PC HINNA, Pilot Cutter, PORT HARCOURT

Please, Note that Bidders are not allowed to bid for more than Two (2) Lots

General Requirements
Interested a anies should submit Three (3) HARD copies (one odtaI and two duplicate copies) and a SOFT copy (MS. WORD, EXCEL and PDF Format) of the bound documents duly signed, paginated, separated by dividers and arranged in the order outlined hereunder:

Mandatory Requirements (SOFT and HARD COPIES)

• Evidence of incorporation/RegistratIon with Corporate Affairs Commission (CAC) by inclusion of Certificate of incorporation and Article of Association.
• Evidence of Current Tax clearance CertifIcate (2011, 2012, 2013)
• Evidence of VAT Certificate.
• Pension Commission (PENCOM) Compliance Certificate (Where Applicable)
• Industrial Training Fund (ITF) Certificate (Where Applicable)
• Evidence of compliance with Nigerian Social Insurance Trust Fund
• Audited Statement of Account of the company for past three years showing Annual turnover duly endorsed by a firm of Chartered Accountants.
• Evidence of current registration with Financial Reporting Council (FRC) (where applicable)

Technical Proposal for Insurance Firm Should Include

1. Evidence of Operating License (for the Insurance mentioned above) from the National Insurance Commission (NAICOM)
2. Evidence of NAICOM’s Approval for the Company’s account for year 2013.
3. Evidence of valid Reinsurance Treaty/Cover
4. Evidence of experience in at least five (5) Jobs of similar nature executed within the past five years with verifiable letter of award.
5. Company profile to include names, qualifications and experience of key personnel
6. All relevant information concerning contacts, addresses, talephones, fax and e-mail address of company or representative (s)
7. For Joint Venture (JV)/Partnership, Memorandum of Understanding (MoU) should be provided
8. Bids must be in English language, in clear HARD & SOFT COPIES and signed by an official authorized by the bidder.

Technical Proposal for Insurance Broker Should Include

1. Evidence of Operating License from National Insurance Commission (NAICOM) and membership of Nigerian Corporation of Insurance Brokers,
2. Evidence of NAICOM’s Approval for the Company’s account far year 2013.
3. Professional Indemnity (Evidence of valid current Cover).
4. Evidence of experience in at least five (Jobs of similar nature executed within the past five years with verifiable letter of award.
5. Company profile to include names, qualifications and experience of key personnel
6. All relevant information concerning contacts, addresses, telephones, fax and e-mail address of company or representative (s)
7. For Joint Venture (JV)/Partnership, Memorandum of Understanding (MoU) should be provided
8. Bids must be in English language, in clear HARD & SOFT COPIES and signed by an official authorized by the bidder.

Financial Proposal for Insurance and Insurance Brokerage Firms Should Include:

• Premium payable shall be in Naira,
• Period of Insurance/Cover is One (1) year or 365 days.

Notation:
All bidders, in addition to the requirements stated above shall:

• Possess the necessary
• Professional and technical qualifications to carry out the Contract;
• Financial capability

The Comprehensive Scope of each project shall be provided in the Standard Request for Proposals to be issued to bidders.

Collection of Bid Documents
Interested companies are to collect Standard Bidding Document from the office of General Manager, Procurement, room 029, ground floor, NPA HaS, 26/28 Marina, Lagos on evidence of payment of non-refundable fee of N 25,000.00 (Twenty- five thousand Naira) only for each Lot.

Closing Date:
23rd October 2014

Submission of Tender Documents
Prospective bidders are to submit for each of the LOT desired, One (I) soft copy and Three (3) hard copies of each TECHNICAL and FINANCIAL BIDS which should be packaged SEPARATELY in SEALED ENVELOPES and clearly marked as either “Technical Bid’ or Financial Bid”. Furthermore, the reverse side of each sealed envelope should have the names and addresses of the bidders and thereafter put the two sealed envelopes together in a bigger envelope addressed to the Secretaty to the Tenders Board. Nigedan Ports Authority and clearly marked TENDER FOR PROVISION OF INSURANCE COVER (2014/2015 FOR NIGERIAN PORTS AUTHORITY specifying Lot No. and Public Notice No 3865 and dropped in the designated Tender Box located on the ground floor, Nigerian Ports Authority Headquarters at 26/28, Marina Lagos not later than 11.00 am on Wednesday, 23rd October,2014. All received bids will be opened immediately at the Conference room, I Joseph Street, off Marina, Lagos in the presence of bidders or their representatives. Please, ensure that you sign the bid submission register in the office of the General Manager, Procurement as the Authority will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the General Manager (Procurement)” on e-mail: Info.procurement@nigerianports.org.

Note that this invitation to tender does not place any obligation on the Authority to consider any responding company for;

• Award of Contract
• Acceptance of any tender and wrony placed tenders would not be entertained.
• All costs incurred as a result of this tender Invitation and any subsequent requests for information shall be borne by the bidding companies. Late submission will not be entertained and only short-listed companies will be contacted.