Invitation to Tender for the Supply of Office Stationary at Mercy Corps Nigeria

Posted by Future on Wed 18th Aug, 2021 - nigeriantenders.com

Mercy Corps Nigeria invites eligible suppliers / vendors to indicate interest by submitting tender documents for the following works:

Mercy Corps is a global organization powered by the belief that a better world is possible. Mercy Corps started its operations in 1979 in Portland, USA and has since expanded to 43 countries worldwide.

The organization exists to alleviate suffering, poverty and oppression by helping people secure productive and just communities. Our work focuses on areas of emergency relief, sustainable economic development, gender and education. Mercy Corps has been in Nigeria since 2012 and has grown into a multi-sectoral country office with more than 150 staff across offices in FCT, Gombe, Maiduguri, Biu, Damaturu etc where more than 500,000 beneficiaries are served.

Applications are invited for:

Title: Invitation to Tender for the Supply of Office Stationary

Preamble

Mercy Corps Ltd/Gte Nigeria is seeking for Supply of Stationary Supplies for Mercy Corps Abuja respectively for a period of 12 Months with Possibility of Extension based on Satisfactory Performance.

Scope of Work

Description / Quantity:

2 Ring, A4, 25mm Binder/Folder / 1 / Pcs
3 Ring, A4, 25mm Binder/Folder / 1 / Pcs
4 Ring, A4,25mm Binder/Folder / 1 / Pcs
2 Ring A4 size Arch file Folder / 1 / Pcs
2 Ring, A4 size, 40mm Binder/Folder / 1 /Pcs
A3 Lamination film/sheet / 1 / Pack
A4 Lamination film/sheet / 1 / Pack
A3 Paper, 80g, for printer / 1 / Carton
A4 Paper, 80g, for printer of 5 reams / 1 / Carton
A4 Paper,160g, Manilla, different color of 100 pieces / 1 / Carton
A5 letter size brown envelope / 1 / Pack
A5 letter size white envelope / 1 / Pack
A4 size brown envelope, of 25 pieces / 1 / Pack
A4 size white envelope, of 25 pieces / 1 / Pack
Jotter, spiral ring, notebook 128*20.3mm / 1 / Pcs

For more Clarifications on this Tender dpcument, please Click here (PDF)

Supplier Eligibility

Suppliers may not apply, and will be rejected as ineligible, if they:

Are not registered companies
Are bankrupt or in the process of going bankrupt
Have been convicted of illegal/corrupt activities, and/or unprofessional conduct
Have been guilty of grave professional misconduct
Have not fulfilled obligations related to payment of social security and taxes
Are guilty of serious misinterpretation in supplying information
Are in violation of the policies outlined in Mercy Corps Anti Bribery or Anti-Corruption Statement
Supplier (or supplier’s principals) are on any list of sanctioned parties issued by; or are presently excluded or disqualified from participation in this transaction by: The United States Government or United Nations by the United States Government, the United Kingdom, the European Union, the United Nations, other national governments, or public international organizations.

Specific Eligibility Criteria

Eligibility criteria must be met and the corresponding supporting documents listed below under "Tender Submittals" must be submitted with offers. Offerors who do not submit these documents may be disqualified from any further technical or financial evaluation.

Eligibility Criteria:

Valid Business Registration Certificate (Corporate Affairs Commission).
A valid copy of Tax Registration Certificate for Year 2019.
Filled, Signed and Stamped Supplier Information Form.

Tender Submittals

Documents and required information listed in tender submittals are necessary in order to support the eligibility criteria and to conduct technical evaluations of received offers (and due diligence). While absence of these documents and/or information does not denote mandatory disqualification of suppliers, the lack of these items has the potential to severely and negatively impact the technical evaluation of an offer.

Documents supporting the Eligibility Criteria:

Valid Business Registration Certificate (from Corporate Affairs Commission).
A valid copy of Tax Registration Certificate for Year 2019.
Filled, Signed and Stamped Supplier Information Form.

Documents to conduct the Technical Evaluation and additional Due Diligence:

Bidder should confirm at least 12 months price validity on the TENDER RESPONSE FORM (bidder’s ability to fix price for 24 months will be an added advantage)
Owns a business outlet/ Office (Complimentary card/company profile showing verifiable business location should be submitted
Favorable payment Terms (Letter of undertaken stating that payment after delivery will be acceptable)
Evidence of experience in Supply of Cleaning items and Office Consumables (Attach 3 Copies of Contracts or Purchase Orders from 3 different Organizations) 10 Marks per Purchase Order/Contract

Application Closing Date

5:00pm (Nigerian Time), 27th August, 2021.

Submission of Documents

Electronic Submissions must be sent in PDF Format via email to: tenders@mercycorps.org With subject "NIG/ABV/TEN 41-Supply of Office Stationary to Mercy Corps Abuja Office".

Hard copy submissions must be submitted in a sealed envelope labelled as "NIG/ABV/TEN41- NIG/ABV/TEN 41-Supply of Office Stationary to Mercy Corps Abuja Office)". to:

No 166 Umar Dikko Street,

Adjacent Lake View Estate, Jabi,

F.C.T - Abuja.

Tender Basis

All offers shall be made in accordance with these instructions, and all documents requested should be furnished, including any required (but not limited to) supplier-specific information, technical specifications, drawings, bill of quantities, and/or delivery schedule. If any requested document is not furnished, a reason should be given for its omission in an exception sheet.
No respondent should add, omit or change any item, term or condition herein.
If suppliers have any additional requests and conditions, these shall be stipulated in an exception sheet.
Each offeror may make one response only.
Each offer shall be valid for the period of [180 days] from its date of submission.
All offers should indicate whether they include taxes, compulsory payments, levies and/or duties, including VAT, if applicable.
Suppliers should ensure that financial offers are devoid of calculation errors. If errors are identified during the evaluation process, the unit price will prevail. If there is ambiguity on the unit price, the Selection Committee may decide to disqualify the offer.
Any requests for clarifications regarding the project that are not addressed in written documents must be presented to Mercy Corps in writing. The answer to any question raised in writing by any offeror will be issued to that offeror. In some cases, Mercy Corps may choose to issue clarifications to all offerors. It is a condition of this tender that no clarification shall be deemed to supersede, contradict, add to or detract from the conditions hereof, unless made in writing as an Addendum to Tender and signed by Mercy Corps or its designated representative.
This Tender does not obligate Mercy Corps to execute a contract nor does it commit Mercy Corps to pay any costs incurred in the preparation and submission of bids. Furthermore, Mercy Corps reserves the right to reject any and all offers, if such action is considered to be in the best interest of Mercy Corps.