Invitation to Tender for Supply of Laptops at Mercy Corps Nigeria

Posted by Future on Fri 20th Aug, 2021 - nigeriantenders.com

Mercy Corps Nigeria invites eligible suppliers / vendors to indicate interest by submitting tender documents for the following works:

Mercy Corps is a global organization powered by the belief that a better world is possible. Mercy corps started its operations in 1979 in Portland, USA and has since expanded to 43 countries worldwide.

The organization exists to alleviate suffering, poverty and oppression by helping people secure productive and just communities. Our work focuses on areas of emergency relief, sustainable economic development, gender and education. Mercy Corps has been in Nigeria since 2012 and has grown into a multi-sectoral country office with more than 150 staff across offices in FCT, Gombe, Maiduguri, Biu, Damaturu etc where more than 500,000 beneficiaries are served.

Applications are invited:

Title: Invitation to Tender for the Supply of Laptops

Preamble

Mercy Corps, an International Non-Governmental Humanitarian Organization is pleased to invite your company to submit Bid for the Supply of Laptops for Mercy Corps Rural Resilience Activity project funded by USAID.

Mercy Corps chooses to hold competitive bids for selection of a company who will fulfill our requirements. We believe that competitive Bids is the only way to fairly select the best company for the job while ensuring good prices and preventing collaboration and corruption. Upon receipt of the tender documents, please read the instructions fully and prepare bids as described. The completed document must be submitted to Mercy Corps on or before the closing date.

Scope of Work
Item (Specification) / Quantity:

Laptop Computer (Lenovo ThinkPad X1 Carbon or Equivalent) / 24
- Processor: Up to 8th Gen Intel Core i7, Licensed 64bit Windows 10 Pro Operating System
- RAM: 16gb, Battery: Up to 15hrs, 512GB / 1TB SSD, Display: 14inch
- Audio: Noise-Cancelling dual array microphones; Camera: HD 720p with Think Shutter
- Security: Match-on-chip touch fingerprint reader
- AC Adapter: 65W, Connectivity: Bluetooth 4.2, WLAN dual band wireless
- Ports: 2 Thunderbolt 2,2 USB 3.0, HDMI, Headphones / Microphone combo jack, native Ethernet dong. 12/36 Months warranty.

Eligibility Requirements / Supplier Eligibility

Suppliers may not apply, and will be rejected as ineligible, if they:

Are not registered companies
Are bankrupt or in the process of going bankrupt
Have been convicted of illegal/corrupt activities, and/or unprofessional conduct
Have been guilty of grave professional misconduct
Have not fulfilled obligations related to payment of social security and taxes
Are guilty of serious misinterpretation in supplying information
Are in violation of the policies outlined in Mercy Corps Anti Bribery or Anti-Corruption Statement
Supplier (or supplier’s principals) are on any list of sanctioned parties issued by; or are presently excluded or disqualified from participation in this transaction by the United States Government or United Nations by the United States Government, the United Kingdom, the European Union, the United Nations, other national governments, or public international organizations.

Specific Eligibility Criteria

Eligibility criteria must be met, and the corresponding supporting documents listed below under “Tender Submittals” must be submitted with offers. Offerors who do not submit these documents may be disqualified from any further technical or financial evaluation.

Eligibility Criteria:

The offeror Company must be legally registered in Nigeria and have a Legal Business Registration.
Latest Tax Clearance Certificate (2020)
Evidence of Partnership with Official Equipment Manufacturer

Tender Submittals

Documents and required information listed in tender submittals are necessary in order to support the eligibility criteria and to conduct technical evaluations of received offers (and due diligence). While absence of these documents and/or information does not denote mandatory disqualification of suppliers, the lack of these items has the potential to severely and negatively impact the technical evaluation of an offer.

Documents supporting the Eligibility Criteria:

Legal Business Registration- A valid copy of Legal Business Registration or CAC Copy.
Latest Tax Clearance Certificate (2020)-
Evidence of Partnership with the Official Equipment Manufacturer

Documents to conduct the Technical Evaluation and additional Due Diligence:

Filled, signed and stamped Supplier Information Form
Provision of Minimum of 1-year OEM Nigerian Warranty to be indicated on company’s Letter Head
Detailed Specification of the product offered
Document certifying supplier’s agreement to accept payment after delivery.
Proof of Minimum of 3 Years’ Experience in IT Equipment Supply
Maximum Delivery Time of 6 Weeks
Minimum of 3 Purchase Orders / Contracts as evidence of previous supply of Laptops or desktops especially with an International Organization

Application Closing Date

5:00pm (Nigerian Time),30th August, 2021.

Submission of Documents

Electronic Submissions must be sent in PDF Format via email to; tenders@mercycorps.org , with subject Line must be: "NIG/ABV/TEN44-Supply of Laptops for Mercy Corps RRA".

Hard copy submissions must be submitted in a sealed envelope labelled as "NIG/ABV/TEN44-Supply of Laptops for Mercy Corps RRA" to:

No 166 Umar Dikko Street,
Adjacent Lake View Estate, Jabi,
F.C.T - Abuja.

Tender Basis

All offers shall be made in accordance with these instructions, and all documents requested should be furnished, including any required (but not limited to) supplier-specific information, technical specifications, drawings, bill of quantities, and/or delivery schedule. If any requested document is not furnished, a reason should be given for its omission in an exception sheet.
No respondent should add, omit or change any item, term or condition herein.
If suppliers have any additional requests and conditions, these shall be stipulated in an exception sheet.
Each offeror may make one response only.
Each offer shall be valid for the period of [180 days] from its date of submission.
All offers should indicate whether they include taxes, compulsory payments, levies and/or duties, including VAT, if applicable.
Suppliers should ensure that financial offers are devoid of calculation errors. If errors are identified during the evaluation process, the unit price will prevail. If there is ambiguity on the unit price, the Selection Committee may decide to disqualify the offer.
Any requests for clarifications regarding the project that are not addressed in written documents must be presented to Mercy Corps in writing. The answer to any question raised in writing by any offeror will be issued to that offeror. In some cases Mercy Corps may choose to issue clarifications to all offerors. It is a condition of this tender that no clarification shall be deemed to supersede, contradict, add to or detract from the conditions hereof, unless made in writing as an Addendum to Tender and signed by Mercy Corps or its designated representative.
This Tender does not obligate Mercy Corps to execute a contract nor does it commit Mercy Corps to pay any costs incurred in the preparation and submission of bids. Furthermore, Mercy Corps reserves the right to reject any and all offers, if such action is considered to be in the best interest of Mercy Corps.

For more Clarification on this Tender document, please Click here