Request for Proposal at the United Nations Development Programme (UNDP) in Nigeria

Posted by Future on Fri 20th Aug, 2021 - nigeriantenders.com


The United Nations Development Programme (UNDP) invites competent and reputable suppliers/ vendors to submit RFQ documents for the following works:




United Nations Development Programme (UNDP) is the United Nations largest agency with a mandate to eradicate poverty, through sustainable and inclusive human development. UNDP has been in Nigeria since the country became independent in 1960 providing capacity building and policy development support to the Federal Government of Nigeria in areas of Governance & Peace Building, Inclusive growth and Sustainable Development.

Applications are invited for:

Title: Request for Proposal for the Supply of 725 and 400 KVA Caterpillar Generator Parts and for UNCS

Preamble
United Nations Development Programme (UNDP) in Nigeria invites Request for Proposals from competent and reputable suppliers / firms to participate in Request for Proposal for the Supply of 725 and 400 KVA Caterpillar Generator Parts and for UNCS.

Scope of Works
Item No Item Minimum technical requirements Unit of Measurement Quantity
1 700KVA Fuel Filter  Caterpillar Diesel Driven Generating 3412, Part Number: IR - 0755  Pieces 24
2 400KVA Fuel Filter  Caterpillar Diesel Driven Generating C13, Part Number: IR - 0749  Pieces 10
3 Water Separator  Caterpillar Diesel Driven Generators (700KVA & 400KVA), Part Number :428 - 8521  Pieces 16
4 Generator Engine Oil  200 Liters Drum Caterpillar Diesel Driven, Part Number: DEO-15W-40-3E-9840  Drum 36
5 Generator Oil Filters  Caterpillar Diesel Driven, Part Number: IR-1808  Pieces 32
6 Generator Fuel Filter Element  Caterpillar Diesel Driven, Part Number: 513-4483  Pieces 32
7 700KVA Air Cleaner  Caterpillar Diesel Driven Generating 3412, Part Number: 290 - 1935  Pieces 32
8 400KVA Air Cleaner  Caterpillar Diesel Driven Generating C13, Part Number :151 - 7737  Pieces 4
9 700KVA Automatic Voltage Regulator (AVR)  Caterpillar Diesel Driven Generating 3412 Part Number: CAT VR6 - 309 - 1019  Pieces 4
10 400KVA Automatic Voltage Regulator (AVR)  Caterpillar Diesel Driven Generators, Part Number: 53-3-00001- 40 - A3  Pieces 2

Eligibility Requirements
  • A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization.
  • Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP.
  • It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub-contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP.
  • Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative.
Application Closing Date
26th August, 2021.

Submission of Document
All Bids and Quotations must be submitted with the documents below as follows:





For e-Tendering method, Click Here and insert Event ID information:
  • Insert BU Code and Event ID number
Required Documents
  • File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.
  • All files must be free of viruses and not corrupted.
  • Max. File Size per transmission: 4MB
  • Mandatory subject of email: UNDP/NGA/2021/084-SUPPLY OF 725 and 400 KVA CATERPILLAR GENERATOR PARTS AND FOR UNCS
  • Multiple emails must be clearly identified by indicating in the subject line "email no. X of Y", and the final "email no. Y of Y".
  • It is recommended that the entire Quotation be consolidated into as few attachments as possible.
  • The bidder should receive an email acknowledging email receipt.
Supplier Code of Conduct, Fraud, Corruption
Conflict of Interest
  • UNDP requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. 
  • Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified.
  • Bidders must disclose in their Bid their knowledge of the following:
    • If the owners, part-owners,officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this RFQ.
  • The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this RFQ, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid.
Only one Bid 
  • The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association.
  • Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following:
    • They have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or
    • They have the same legal representative for purposes of this RFQ; or
    • They have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process;
    • They are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or
    • Some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid.
Additional Information
  • UNDP shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.
  • Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: 
    • Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; 
    • Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a UNDP contract.
  • Cancellation of PO/Contract if the delivery/completion is delayed by One(1) Week
  • Quotations shall be quoted in NGN
  • If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that: 
    • They have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; 
    • If they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association. 
For more clarification on this RFQ document, please Click here




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