Invitation to Tender for the Upgrade of Hand Pumps Boreholes to Solar Powered Systems at Mercy Corps Nigeria

Posted by Future on Mon 23rd Aug, 2021 - nigeriantenders.com

Mercy Corps Nigeria invites competent and reputable contractors to indicate interest by submitting tender documents for the following works:

Mercy Corps is an international relief and development organization working in over 40 countries worldwide helping people build secure, productive, and just communities. Mercy Corps in Nigeria implements a variety of programs with the goal of building productive, secure, and just communities.

Since 2012 Mercy Corps and Corporate Fund have been developing a strong and productive relationship that seeks to "Addressing Diverse and Acute Primary Threats (ADAPT) to Human Security in North eastern Nigeria". In recognition of the nearly two billion people now living in countries where our partnership goals are threatened by fragility, conflict and violence, corporate fund adopted Mercy Corps as one of its Global Emergency and Disaster Relief Partners.

Applications are invites for:

Title: Invitation to Tender for the Upgrade of Hand Pumps Boreholes to Solar Powered Systems

Preamble

Mercy Corps is seeking for qualified contractor(s) for the Upgrading of Hand Pumps Boreholes to Solar Powered System in Bama, Damboa & Ngala LGAs – Borno State. Mercy Corps invites sealed bids from legally registered companies who specialized in this field to deliver works

PV System Electrical Design Specification

A grounding electrode shall be for the array.
All outdoor wiring must be listed to a temperature rating of 90°C in wet locations and shall be listed as sunlight resistant where run outdoors and outside of conduit. All AC wiring shall be ducted in metal conduit. DC wiring can be ducted in PVC conduits.
Outdoor rated, visible-break lockable disconnect shall be installed on each set of current carrying conductor entering or leaving the array area.
The wiring shall be sized appropriately in order to avoid more than 1% voltage drop.

Scope of Work for Steel Support & PVC Tanks

Material Quality requirement::

Pressed steel water tank to BS 1564 part 2
Steel tower to BS 449
Steel Ladder to BS 4211
All fillet welds not less than 6mm unless otherwise stated.
All gusset welded plates should be 6mm thick.
Holes on angle and gusset plates to be 18mm diameter.
All welding should be deluged and wired brushed.
Tank and tower to be painted one coat of red oxide primer and one coat of aluminum paint before dispatched, with one coat of aluminum paint after installation.
All steel shall be grade 43
All bolts should be M16 (grade 4.6)
All builders work to be done to suite structural engineer’s details
Foundation based to be on stable undisturbed soil.
Foundation bolts to be properly leveled before casting.
All nuts head are to be covered to avoid cement setting on threads
All steel members shouldn’t be rusted.
Gravel should be crushed not less than 19mm (0.75 inch)
Sand should be sieved, maximum diameter 6mm (0.25inch)
Water for construction should be non-saline and free from organic matter.
Reinforcements bars should be free from rust and of correct type and size for concrete construction work (typically a characteristic yield stress of at least 210 N/mm2)

Supplier Eligibility

Suppliers may not apply, and will be rejected as ineligible, if they:

Are not registered companies
Are bankrupt or in the process of going bankrupt
Have been convicted of illegal/corrupt activities, and/or unprofessional conduct
Have been guilty of grave professional misconduct
Have not fulfilled obligations related to payment of social security and taxes
Are guilty of serious misinterpretation in supplying information
Are in violation of the policies outlined in Mercy Corps Anti Bribery or Anti-Corruption Statement
Supplier (or supplier’s principals) are on any list of sanctioned parties issued by; or are presently excluded or disqualified from participation in this transaction by: the United States Government or United Nations by the United States Government, the United Kingdom, the European Union, the United Nations, other national governments, or public international organizations.

Specific Eligibility Criteria

Eligibility criteria must be met and the corresponding supporting documents listed below under “Tender Submittals” must be submitted with offers. Offerors who do not submit these documents may be disqualified from any further technical or financial evaluation.

Eligibility Criteria:

Must be registered in Nigeria with evidence of registration attached.
Must have a Tax Identification Number (TIN) with evidence of registration with FIRS attached. (Note that Mercy Corps in Nigeria deducts withholding tax in accordance with government regulations.)

Tender Submittals

Documents and required information listed in tender submittals are necessary in order to support the eligibility criteria and to conduct technical evaluations of received offers (and due diligence). While absence of these documents and/or information does not denote mandatory disqualification of suppliers, the lack of these items has the potential to severely and negatively impact the technical evaluation of an offer.

Documents supporting the Eligibility Criteria:

Legal Business Registration
Latest Tax Registration Certificate
Must have evidence of good track record for similar contracts executed with references from previous clients (please attach evidence to bid document).

Documents to conduct the Technical Evaluation and additional Due Diligence:

Company Profile, 2-page max (A cover letter detailing contact address, phone number, email detailing expression of interest for the supply)
References from previous work projects (including contact information)
Key Personnel CVs, 3-page max per personnel – (For the technician for the installation and commissioning)
Detailed Products Specifications 2-page max if vary from the required specifications
Warrant terms
Product make, model and year of manufacturing
Contracts or Goods delivery note, service completion report etc.
Evidence of recognized bank account (Mercy Corps will make all payments in bank through bank transfers).

Application Closing Date

5:30pm, 30th August, 2021.

Submission of Documents

All full bidding document with attachments should be sent and addressed to:

No 38 Kinshasa Road,
Old GRA Maiduguri,
Borno State.
Or
E-mail: tenders@mercycorps.org

Note: Envelopes or emails should be marked NIG/MDG/TEN45: Upgrade of Hand Pump Boreholes to Solar Powered System in Bama, Damboa and Ngala LGAs - Borno State

For more clarifications on this invitation to tender, please Click here

Tender Basis

All offers shall be made in accordance with these instructions, and all documents requested should be furnished, including any required (but not limited to) supplier-specific information, technical specifications, drawings, bill of quantities, and/or delivery schedule. If any requested document is not furnished, a reason should be given for its omission in an exception sheet.
No respondent should add, omit or change any item, term or condition herein.
If suppliers have any additional requests and conditions, these shall be stipulated in an exception sheet.
Each offeror may make one response only.
Each offer shall be valid for the period of [180 days] from its date of submission.
All offers should indicate whether they include taxes, compulsory payments, levies and/or duties, including VAT, if applicable.
Suppliers should ensure that financial offers are devoid of calculation errors. If errors are identified during the evaluation process, the unit price will prevail. If there is ambiguity on the unit price, the Selection Committee may decide to disqualify the offer.
Any requests for clarifications regarding the project that are not addressed in written documents must be presented to Mercy Corps in writing. The answer to any question raised in writing by any offeror will be issued to that offeror. In some cases Mercy Corps may choose to issue clarifications to all offerors. It is a condition of this tender that no clarification shall be deemed to supersede, contradict, add to or detract from the conditions hereof, unless made in writing as an Addendum to Tender and signed by Mercy Corps or its designated representative.
This Tender does not obligate Mercy Corps to execute a contract nor does it commit Mercy Corps to pay any costs incurred in the preparation and submission of bids. Furthermore, Mercy Corps reserves the right to reject any and all offers, if such action is considered to be in the best interest of Mercy Corps.