Invitation to Bid for the Supply of Laboratory Items at the Institute of Human Virology Nigeria (IHVN)

The Institute of Human Virology Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers. 

S/No	Cat No	Manufacturer	Description	UOM	Quantity
1	12-565-269	Thermo Scientific™	15ml Falcon Tubes (Thermo Scientific, mfr no 339651 case of 500)	case	4
2	369639	Fischerscientific	2 mls cryoboxes NUC cardboard 48pcs	pack	6
3	45-001-752 	GE Healthcare	Ficoll-GE Healthcare Ficoll-Paque™ PREMIUM, 1.078g/mL (pack of 6) mfr no. 17544202 (6*500ml	bottle	12
4	13-711-9CM	Fisher	Transfer Pippettes-Sterile 3.4ml 500/pack	pack	15
5		Any approved brand	Chlorox-3.57 (case of 4)	case	1
6	10531018	GE Healthcare	DBS card	pcs	600
7		Source locally as medicine dispensing bags	DBS storage pouch	pcs	150

• Bidders may be a private, public or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN.   
• A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. 
• A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. 
• A Bidder who is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process.
• A Bidder has an interest in other bidders, including when they have common ownership and/or management. 
• Bidders shall not submit more than one bid, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid. 
• Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned. 
• A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder: 
  • Is included in any other Ineligibility List from a IHVN partner and if so listed in United State Government Debarment List.
  • Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.  

A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if: 

• A Bidder has a close business or family relationship with a IHVN personnel who: 
  • Are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract.
  • Would be involwved in the implementation or supervision of such contract.

• All bids must be in ink or type written; submission in pencil will not be accepted.
• All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria.
• Bids must be properly sealed.
• Bidders not registered with IHVN must include company profile.
• Bidders not registered with IHVN must include copies of tax clearance certificates for the past three years.
• All bids must provide evidence of at least two similar Jobs made in the past for IHVN/other organizations etc.The bidders must specialize in the supply of health commodities with proof
• Bidders not registered with IHVN must provide proof of registration with the Corporate Affairs Commission (CAC).Bidders not registered with IHVN must show proof of DUNS certification or the bid will be disqualified
• Bids should be submitted to the head office on or before the date below specified as deadline.
• Bids will be opened at the expiration of the bid advert. Bidders must attach a copy of the products catalogue of the bided items or get a sample ready for verification at the time of bid opening All bidders must tender to the detail specification as these are sensitive commodities
• Any quote with percentage/calculation error will be disqualified at the tender meeting.   All bidders must indicate their bid validity period.   As time is of the essence, delivery of goods shall be within 6 to 8 weeks from the date of receipt of L.P.O by contractor.