Request for Proposal (RFP) at the National Agency for the Control of Aids (NACA)

Posted by Future on Tue 12th Oct, 2021 - nigeriantenders.com

The National Agency for the Control of Aids (NACA) invites reputable and interested consultants to indicate interest by submitting RFP documents to tender for the following works:

The National Agency for the Control of Aids (NACA) is an organisation charged with the responsibility of facilitating the development and management of the policies and strategies of all sectors to ensure the human, financial and organizational resources to support the successful execution of the national HIV/AIDS response programme in Nigeria.

Applications are invited for:

Title: Request for Proposal (RFP) for the Engagement of Technical Service Organization (TSO) to Lead the 2020 Joint Assessment Review (MTR) Process

Preamble

The development of NSHDP II was led by the Federal Ministry of Health through a participatory process and with inputs from the health plans of all the 36 States of the Federation as well as the Federal Capital Territory (FCT) and Federal strategic health plans. NSHDP II is arranged into five Strategic Pillars and fifteen Priority Areas with 15 Goals and 48 Strategic Objectives. Strategic Interventions and Key Actions, specific indicators and targets are also outlined. Detailed arrangements for tracking implementation.

In line with the monitoring and evaluation Plan, the Department of Health Planning, Research and Statistics of the Federal Ministry of Health (FMOH) in collaboration with development partners is engaging the services of a Technical Service Organisation (TSO) to lead the conduct of the JAR/MTR. The TSO will work with the NSHDP II Technical Coordination Group to prepare for and implement the 2020 JAR/MTR. The firm will work with the technical team from the Ministry and all relevant stakeholders to deliver on the Midterm review. The firm will report directly to the Head Monitoring and Evaluation, Department of Health Planning, Research and Statistics, Federal Ministry of Health.

The goal of the MTR

The main purpose of this final midterm review is to assess the achievements and performance in the areas of Relevance, Efficiency, Effectiveness, Impact, Sustainability. Lessons and recommendations will be analysed, documented for further reflection and learning.

The Objectives of the JAR

To assess the progress of implementation of the NSHDP II against defined milestones and targets for 2020.
To identify key bottlenecks/ challenges in implementation of the NSHDPII
To document best practices in the implementation of the NSHDP II.
Identify the level of state implementation of the NSHDP II
To make recommendations for improve performance in succeeding years and subsequent Plans.

Scope of Assignment for the TSO

The consultancy firm will be responsible for conducting the entire JAR/MTR, produce final report and advocacy briefs with guidance from the Federal Ministry. Key Assignments for the TSO are to:

Submits inception report outlining the details of the methodology which will include: sampling methods, data collection procedure, analysis template etc.
Submit time frame and workplan for the JAR/MTR
Works in collaboration with FMH, and other relevant stakeholders to develop guides and tools for data collection, summarization, organization and analysis. The tools will then be approved by the NSHDP II Technical Coordination Group;
Coordinates desk review of the relevant NSHDP II documents.
Develops TCG approved templates for data presentation by National Programme Managers for the National Programme Review.
Work in collaboration with the TCG to oversee data collection at states, and federal levels including interviews of relevant stakeholders.
Provide guidance as well as coordinates the states consultants.
Ensures that State reports are produced in agreed format and timely manner.
Develops TOR for the data analysis.
Coordinates data analysis and write the national report.
Facilitates the validation meeting and national policy dialogue.
Develop policy briefs from the final report of the MTR.

Key Deliverables

S/N	Activity	Deliverables
1	Review Draft Concept Note for the 2018/2019 JAR complete with timeline and make inputs for improvement of the documents.	Finalized CN for 2020 JAR/MTR submitted
2	Deliver Inception Report	Inception report Submitted
3	Develop/review instruments for data collection for the 2020 JAR exercise; including for the following subcomponents including getting approval from the NSHDP II Technical Coordination Group: Desk review of existing data on a state-by-state basis and for FMOH: Routine HMIS data collection from LGAs, states and FMOH; Stakeholder interviews at local, state and federal levels: Field visits to states; Dummy tables for both health system and health service statistics by states to be completed by each state consultant in conjunction with state JAR teams State and FMOH report templates	Tools and templates for data collection and analysis.
4	Orientation of national, FMOH and state consultants on the 2020 JAR process and tools	Report of orientation meeting submitted
5	Coordinate the work of JAR of FMOH officers and other officers during their field work	Report of field work submitted
6	Coordinate the process of individual state and FMOH report writing	Individual State JAR report submitted
7	Lead the development of the 2020 Nigeria Health Sector Report	Draft 1: Nigeria Health Sector Report
8	Present and take comments for improvement of the Health Sector Report to the Technical Coordination Group	Draft 2: Nigeria Health Sector Report
9	Present the 2020 Nigeria Health Sector Report to the National Stakeholders' group comprising of all states and finalize the report from comments made at this forum chaired by the HMH	Draft 3: Nigeria Health Sector Report
10	Facilitate the presentation of the 2020 final Report of the Nigeria Health Sector Performance to the National Council on Health	Final Nigeria Health Sector Report

Qualification/Experience

The required TSO must be a registered company in Nigeria and must have minimum of 5 years experience in conducting similar activities at the national or sub-national levels.
The organization must have at least three technical members with basic qualifications as listed below.
Firm must have an excellent knowledge of the Nigeria health system.
The Team lead and other team members must have full understanding of the National Health system.
The TSO or members of the team must have conducted similar reviews or related activities in the health sector.
It must have a team of seasoned experts with health or health related backgrounds.
The team members must have vast knowledge in both qualitative and quantitative research designs.

In Addition, the TSO Should Demonstrate:

Evidence of having Team members who have conduct similar work at the national or sub national level
At least one of the team members must have Master Degree in Medical statistics, Statistics, Bio-statistics.
One of the team members should have minimum of 7 years' experience in managing large data generated from national study (e.g data cleaning, analysis)
Be able to write excellent technical report.

Minimum Qualifications for the Team Lead

Masters in public health, health system research, health policy and related fields.
Must have a minimum of 10 years' experience in areas mentioned above.
Evidence of expertise in advanced research methods.
Evidence of similar support at national level
Proven ability to lead multi-stakeholder initiatives and collaborations.
Excellent oral and written communication skills, including the ability to produce clear, concise reports and presentations about data and complex issues and the ability to communicate with government officials and clients
Ability to work effectively in a multidisciplinary team
Proven ability to lead medium to large sized projects or study teams with six or more staff
Demonstrate experience in conducting implementation science study is an added advantage).
Demonstrate excellent facilitation skills

Team Members Should Have

Minimum qualification of Masters in Public Health, Health Planning and Management, Epidemiology or Bio-statistics.
At least 7 years' experience in the areas of expertise
Evidence of similar support at the national or sub-national level
Proven ability to work in multidisciplinary team
Excellent oral and written communication skills
Capacity to facilitate multi stakeholders meetings.
Good experience using quantitative and qualitative methods and participatory tools;
Excellent written and verbal communication skills.
Timeline: The Technical Service Organisation is expected to deliver the report of this activity within four (4) months.

Eligibility Criteria

Evidence of company registration (certificate of incorporation of the company) including Forms CAC2 and CAC7;
Duly Certified Company Audited Accounts for the last 3 years (2018,2019 and 2020);
Evidence of PENCOM Compliance Certificate expiring by December 2021;
Evidence of ITF Compliance Certificate expiring by December 2021;
Evidence of NSITF Compliance certificate expiring by December 2021;
Sworn Affidavit disclosing whether or not any officer of the relevant committees of the National Agency for the Control of Aids or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
The minimum validity period of the Tender should be One Hundred and Twenty (120) Days:
Evidence of financial capability to execute the contract by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed; Company's Profile;
Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years by showing copy of either Letters of Awards, or Job Completion Certificates or Contract Agreement.
All documents for submission must be transmitted with a Covering/Forwarding letter under the Company Letter Head Paper using the Tender Submission Sheet template in Form G-1 and bearing amongst others, the Registration Number (CAC), Contact Address, Telephone Number (Preferable GSM No.), and e-mail address, duly signed by the authorized officer of the firm. An unsigned bid will be disqualified.

Application Closing Date

12:00noon Friday, 29th October, 2021

Collection of Tender Documents

Interested applicants and bidders should Click Here to download the complete Standard Bidding Document (SBD).

Submission of Tender Documents

Prospective consulting firms are to submit three (3) hard copies each (one original & two copies) of the requested documents and financial bid. Thereafter, the Tenderer shall enclose the original in one (1) envelope and all the copies of the Tender in another envelope, duly marking the envelopes as "TECHNICAL" and "FINANCIAL." The two (2) envelopes shall then be enclosed and sealed in one (1) single outer envelope addressed and delivered to:

Head Procurement,

National Agency for the Control of AIDS (NACA),

Ground Floor Room 1.08,

No. 3 Zinguinchor Street,

Beside AEDC Office,

Wuse Zone 4,

F.C.T - Abuja.

Email: procurement@naca.gov.ng

Tel: +234-9-4613726-9 , Fax: +234 94613700

N/B: Prospective bidders can submit their documents as a Joint Venture with relevant documents provided.

General Information

Bids must be in English Language and signed by an official authorized by the bidder;
Bids submitted after the deadline for submission would be rejected;
NACA reserves the right to evaluate and award per line item and in the event of exigency, NACA may vary the quantities/quality of the items during the time of evaluation, award and execution of contract with respect to this invitation to tender;
NACA is not bound to contract any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

Global Fund Code of Conduct

You shall get acquainted with the global fund code of conduct for suppliers using this link below: https://www.theglobalfund.org/media/3275/corporate_codeofconductforsuppliers_policy_en.pdf Accepting this invitation shall serve as an acknowledgement and agreement to abide by the Global Fund Code of Conduct for Suppliers.

Notes/Disclaimer

Late submissions will not be accepted.
NACA shall verify any or all documents and claims made by applicants and will disqualify consultants with falsified documents and claims.
If it is determined that submitted documents and claims have been falsified, the consultant may face prosecution in a court of Law.
NACA shall not be held responsible for any disqualified proposal as a result of any omission or deletion relating to the submission guidelines.
This advertisement shall not be construe a contract to any Consultant, nor shall it entitle any Consultant submitting documents to claim any indemnity from NACA.
NACA is not bound to shortlist any Consultant, and reserves the right to annul the bidding process at any time without incurring any liabilities or providing reason.