Invitation to Tender at Auchi Polytechnic

Posted by Future on Thu 28th Oct, 2021 -

Auchi Polytechnic invites qualified and registered contractors to indicate interest by submitting tender documents for the following works:

Auchi Polytechnic is one of the leading Polytechnics in the country, in one of the most vibrant and cosmopolitan towns in Nigeria.

Applications are invited for:

Title: Invitation to Tender

Auchi Polytechnic, Auchi Edo state hereby invites suitably qualified and registered contractors for pre-qualification and bids for the following jobs in line with the Public Procurement Act, 2007.

Scope of Work
Category A: Works and Non-Consultancy Service:
  • Lot 1: Re-roofing of Old School of Environmental Studies
  • Lot 2: Insurance coverage for critical Assets
Category B: Consultancy Service:
  • Lot 3: Consultancy Services for Construction projects
Eligibility Requirements
  • Evidence of Certificate of incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is also acceptable for consultancv Service.
  • Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2021.
  • Evidence of Pension Clearance Certificate valid till 31St December, 2021 (this requirement is only applicable to bidders whose number of staff is 15 and above).
  • Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2021 (this requirement is only applicable to bidders whose number of staff is and above or the bidder’s annual turnover is N50 in and above).
  • Evidence of current Nigeria Social Insurance Trust Fund (NSITF Clearance Certificate valid till 31st December, 2021.
  • Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of interim Registration Report (hilt) expiring on 31/12/2021 or valid Certificate issued by BPP.
  • Sworn Affidavit:
    • Disclosing whether or not any Officer of the relevant Committee of Auchi Polytechnic, Auchi, Edo State of the Bureau of Public Procurement's a former r present Director, Shareholder or has any pecuniary interest in the Bidder and to confirm that all information presented in its bids are true and correct in all particulars.
    • That the company is not bankrupt in receivership or under liquidation or involved any litigation which can potentially affect the company’s ability to effectively discharge their responsibility if engaged;
    • That none of the company’s director has been convicted of Financial fraud in any country.
  • Company’s Audited Accounts for the last (ps) years, 2018, 2019 and 2020.
  • Reference Letter from a reputable commercial bank indicating willingness to provide credit facilities for the execution of the project when needed.
  • Company’s profile with the curriculum Vitae of key staff to be deployed for the projecL including copies of their Academic/Professional qualifications.
  • Verifiable documentary evidence of at least three (3) simiLar jobs executed in the last five () years including letters of Awards, Valuation Certificates and job Completion Certificates.
  • Lot 1: List of Plants/Equipment with prove of Ownership/Lease.
  • Lot 2: Operational Licence issued by NAICOM, Valid and adequate re-insurance Treaty arrangement and Certified Truc Copy of Audited Accounts approved by NAICOM
  • Lot 3: Evidence of Firm’s current registration with relevant regulatory professional bodies such as COREN, QSRBN, ARCON, CORBON etc.
  • For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be pro vided (GAG, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).
  • All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (GAG), Contact Address, Telephone Numbers fGSM No.) and e-mail address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the companies at the bottom of the page, duly signed by the authorized officer of the firm.
Application Closing Date

12.00 noon Monday, 6th December, 2021.

Opening of EOI and Technical Bids
The EOI and the Technical Bids will be opened immediately after the deadlines for submission al 12:00 noon Monday, 8th November, 2021 and 12:00 noon Monday, 6th December 2021 at the Auchi Polytechnic Boardroom, Main Administrative Building. Auchi, while the financial bids will be kept un-opened. 

Please, ensure that you sign the EOI/Bid submission register in the office of the Head, Procurement Unit, room 1. ground floor. Main Administrative Building. Auchi Polytechnic. Auchi, Edo State, as the Polytechnic will not be held liable for misplaced or wrongly submitted bids. 

Collection of Tender Document (Category A)
Interested companies are to collect the Standard bidding Document (SBD) from the Head, Procurement Unit, Auchi Polytechnic, Auchi on evidence of payment of a non-refundable tender fee of N10.000.00 per Lot, paid into the Auchi Polytechnic Remita account in any commercial Bank in Nigeria. 

Submission of Tender Documents (Category A) 
Prospective bidders are to submit bid in two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as "Technical Bid" or "Financial Bid". Thereafter, put the two sealed envelopes together in a bigger sealed envelope clearly marked with the name of the project and addressed to:

The Rector. Auchi Polytechnic,
Main Administrative Building,
P.M.B. 13. Auchi, 
Edo State.

Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box in the Office of the Head, Procurement Unit, Auchi Polytechnic, Main Administrative Building, Auchi.

Submission of EOI
As per above but in one envelope and submitted not later than 12:00 noon Monday, 8th November, 2021.

For further enquiries, please contact the Head, Procurement Unit on email: or GSM, 08032672196.

Please Note
  • Bids must be in English language and signed by an official authorised by the bidder.
  • Bids submitted after the deadline for submission would be returned un-opened. 
  • Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID 19 Guidelines. The bids opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private sectors, professional bodies and Civil Society Organization on the areas of Anti-corruption /transparency. 
  • Bids documents can also be collected in soft copies and bidders can submit through post (courier services) 
  • Category A: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
  • Category B: Only shortlisted firms will be invited at a later date for collection of Request for Proposals.
  • Successful bidders will be required to present original copies of their pre-qualification documents before award. 
  • Nothing in this advertisement shall be considered to be a commitment on the part of Auchi Polytechnic, nor shall it entitled responding firms to seek any indemnity from Auchi Polytechnic by virtue of the contractors having responded to this advertisement. 
  • The Auchi Polytechnic. Auchi is not bound to pre-qualify shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.