Invitation to Tender at the Strengthening Civic Advocacy and Local Engagement (SCALE)

Posted by Future on Tue 16th Nov, 2021 -

The Strengthening Civic Advocacy and Local Engagement (SCALE) invites interested and qualified vendors to indicate interest by submitting tender documents for the following works:

The Strengthening Civic Advocacy and Local Engagement (SCALE) project is a five-year project funded by the United States Agency for International Development (USAID) and implemented by Palladium International Development Limited through a cooperative agreement with USAID.

The goal of the project is to strengthen good governance by increasing the capacity of civil society networks and coalitions to influence the development and implementation of key democratic reforms at local, state, and national levels. The Project emphasizes leadership and innovation, and explicitly aims to engage marginalized populations, including women, youth, people with disabilities, and other minorities in the process.

Applications are invited for:

Title: Invitation to Tender

The SCALE project will want to shortlist and engage various vendors within the categories of services listed below, to be on the vendor database and have contract within a period of a year with them. These vendors will provide goods and services to the SCALE project on and as when required during the stated period.

Scope of Services
Categories for supply of goods and services:

Category A
Reference Number Supply of Goods
Supply of general stationery:
A4 paper, Pen/pencil, Glue, Folders, Notepad, Cello tape, Masking tapes, Sellotape, Markers, Sticky note, Stapler/staple pin, Scissors, Tonner, Paper clip, Name tag, Face mask, Hand sanitizer, Flip chart, office pins, Arch lever files, highlighters, punching machines, calculators, pin removers, binder clips, paper clips, glue.

SCALE/02/2021 Supply of office supplies e.g., cleaning items, tea items, provisions etc. Milk, Lipton, Coffee, Decaffeinated and caffeinated coffee, sugar, water, dish wash, Sponge, Kitchen towel, Tissue paper, Plates, Soup bottles, Cutlery, Glass cup, Mug, Trash cans, box tissues, kitchen tissue, disposable cups, drinking glasses.
SCALE/03/2021 Supply and maintenance of photocopiers, scanners, computers, printers, Uninterruptible Power Simply (UPS), laptops, software, toners, and accessories.
SCALE/04/2021 Supply of branded items and promotional materials, tee shirts, placards, banners etc.
SCALE/05/2021 Supply of Office furniture and fixtures, office tables, office chairs, cabinets, white boards, notice boards etc.
Category B
Reference Number Provision of Services
SCALE/06/2021 Provision of catering services.
SCALE/07/2021 Provision of air travel, reservations and ticketing services.
SCALE/08/2021 Repair and maintenance of audio-visual equipment, video, and telephones.
SCALE/09/2021 Provision of courier and mail delivery
SCALE/10/2021 Provision of printing services (visibility materials, book, newsletters, roll up banners, backdrop banners etc.)
SCALE/11/2021 Provision of general insurance services (group Life Insurance, Property Insurance, Health Insurance)
SCALE/12/2021 Provision of comprehensive motor vehicle insurance.
SCALE/13/2021 Provision of photography and video graphic and editing, including digital communication services.
SCALE/14/2021 Servicing, repair and maintenance of project vehicles.
SCALE/15/2021 Provision of car hire, vehicle rental and taxi services.
SCALE/16/2021 Provision of events equipment (tests, chairs and Public Address (PA) equipment).
SCALE/17/2021 Provision of hotel accommodation and conference facilities services.
SCALE/18/2021 Provision of media and communication services.
Application Closing Date
17:30pm, 16th December, 2021

Collection of Documents
For the full ITT, interested and eligible organizations should send a request to:

Submission of Documents

Completed bids should be submitted in electronic form to: and should reference ITT SCALE/217787/ITT/001 in the subject line.

Bidders Conference
The project will hold a virtual pre-application question and answer conference on December 2, 2022 (any change will be communicated via email). These conferences will allow interested applicants the chance to ask questions about the ITT.

  • Interested parties that would like to attend this workshop must confirm their attendance by sending the participants name and the organizations name to
  • Please note that the costs of participating in the conference will be at the sole expense of the participant as the project will not reimbursement any costs of attendance.