Request for Proposal (RFP) at the United Nations Development Programme (UNDP)

Posted by Future on Mon 22nd Nov, 2021 -

The United Nations Development Programme (UNDP) invites interested and reputable local firms to tender RFP documents for the following works:

The United Nations Development Programme (UNDP) is a United Nations organization tasked with helping countries eliminate poverty and achieve sustainable economic growth and human development. Headquartered in New York City, it is the largest UN development aid agency, with offices in 170 countries.

Applications are invited for:

Title: Request for Proposal (RFP) - Communications and Visibility of UNDP Nigeria

The United Nations Development Programme (UNDP) partners with people at all levels of society to help build nations that can withstand crisis, and drive growth sustainably to improve the quality of life for everyone. On the ground over 170 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations.
Strategic and impactful communications are essential to UNDP’s work in Nigeria; it broadens the impact of policies,facilitates governance reforms and helps to build strong partnerships for resource mobilization and programme delivery.

UNDP’s communication efforts in Nigeria are aimed at strengthening the position of UNDP as the thought leader in development and a partner of choice for the Government of Nigeria. This is done through the development and implementation of communication strategies with core messages and clear constituencies at home and abroad.
The Communication and Partnership Unit is responsible for enhancing UNDP Nigeria’s image through engagement with both local and international media. The Unit also serves as the main interface with the media; collaborates across UNDP units to develop corporate messaging on the organisation’s priorities; protects and promotes UNDP’s brand via reputation management, positions UNDP’s leadership and messages externally, highlights donor contributions; harvests and showcases news and stories/results from Country Offices; leads on special events, video production, liaison with other UN communications entities and private individuals.

In the context of implementing UNDP’s Country Programme (2018-2021), the UNDP Communications and Partnership Unit is planning robust external engagement around four sustainable development themes of broad public interest Peace and Security, Inequality, Climate Change and Social Cohesion. UNDP is therefore procuring professional services of local firms to assist in the planning, implementation, coordination and management of planned communication initiatives and achievements under the Long Term Agreement modality.

A maximum of 2 ( two) will be engaged for the provision of these services. The selected firms will work on targeted and public engagement communication activities to create maximum impact on visibility, outreach and advocacy of the country office. The contractual engagement will be for a period of 24 months from the date the agreement is signed. Reporting to the Communications Specialist, the selected firms will work across our SDGs-related communications campaigns, supporting outreach with partners and other UN agencies, organisation of events, production of messaging and content and creation of a wide variety of communications products.

Objective and Set-up
  • The overall objective of this Long-Term Agreement (to be utilized on a need to need basis within a period of 24 months) is to facilitate and expedite the procurement process by which UNDP can procure the services of contractor(s) enlisted through demonstrated professional capacity to deliver on expected tasks as listed below.
  • The Long-Term Agreement will be awarded to more than one contractor whose offer have been evaluated and determined as:
    • Responsive/compliant/acceptable; and
    • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
  • The selected contractor(s) will enter a Long-Term Agreement for a maximum of 2 years with UNDP where the services of the consultancy will be commissioned on a needs basis. The contractor(s) are expected to work with UNDP Nigeria within the period from which the LTA is operational between 2021 to 2023.
  • It is anticipated that the assignments within the duration of the LTA will be of varied nature
  • For each assignment issued under this LTA, a specific brief will be provided as per the task and expected results
  • Contractors may be expected to exercise flexibility to undertake assignments at a very short notice (at least 2 days in advance), if urgent work arises or if locations or timeframe change due to unavoidable circumstances
  • The length of time required for each assignment under this LTA is subject to confirmation by UNDP. The number of days of professional work required is thus indicative.
  • The contractor(s) should provide an indicative professional rate, which will be used to adjust the value of the any contract issued under this LTA based on number of days commissioned.
  • UNDP reserves the right to change the timeframes and itineraries of these jobs
  • UNDP contractor(s) are expected to adhere to UNDP documentation policies of do no harm.
Scope of Work
UNDP Nigeria wishes to engage the services of two (2) Media and Communications firms under Long Term Agreement for a period of 24-months to support communication and visibility of the UNDP Nigeria and its related activities. Under the general guidance and supervision of the UNDP Nigeria Communications Specialist, the contractor will be responsible for providing support in the following general areas:
  • Media coverage support: including placements of press releases, op-eds, press conferences and media appearances.
  • Development and curation of content: identify and recommend potential opportunities to articulate about UNDP Nigeria programmes and its activities with the aim of sustaining audience knowledge and interest.
  • Production and dissemination of information and content: through various platforms on social media, digital channels and mainstream media.
  • Support coordination of programme related events: assist with developing event strategies including planning and coordination of large scale programme related events (round tables, launch events, dialogue sessions etc.)
  • Provide media monitoring and analysis support: by providing relevant reports and monitoring of audience engagement with the disseminated content.
  • Support development of donor related materials: identify and develop potential opportunities to articulate and highlight programme results to donors and partners
  • Copy-editing, translation and transcription support: of video, audio and written content material.
UNDP Responsibilities
  • UNDP Nigeria is commissioning this assignment as part of the UNDP Nigeria Country Office Communications Workplan
  • UNDP will provide all details pertaining to the activity.
  • UNDP will provide all the expected components.
  • UNDP will provide feedback/support/guidance during development and production of the final products.
  • UNDP will orient the contractor on its corporate guidelines and provide relevant information with regards to the project.
  • UNDP will ensure that the contractor is linked with all communication focal persons of relevant stakeholders including participating UN agencies and government ministries and agencies and support the coordination of the relationship for effective delivery
Contractors Requirements
  • The contractors will use their own equipment, accessories and software that may be required for the task.
  • No part of the assignment or the final products may be transferred to a third party without the written sign off from the UN. All components produced for the campaign (footage, music, sound bites, etc. will be a property of the UN).
  • The contractors will not put their own name or logo/emblem the campaign products. The only organization branding used in these materials should be the UNDP and relevant stakeholders when needed.
  • UNDP may choose to add the name or a logo of any other partner organization, including government as deemed fit.
  • Contractors provide all material and products resulting from the campaign saved in a backup drive for storage by theUNDP.
Qualifications and Requirements
  • At least 5 years of practical experience in media and communications and related, relevant fields.
  • Eligible contractors must have team members that holds professional degrees in mass media, journalism, photo, video production, animation, graphic design, illustration or a related field. Minimum 4 years of professional experience in the relevant field will also be considered as a qualification. The contractor team should include professional graphic designers, copy editors, writers, animators, illustrators, media relations and social media experts, videographers, photographers, video editors and sound producers.
  • Operational in Nigeria or has local representatives in Nigeria.
  • Demonstrated extensive experience in producing and managing public facing campaigns for multimedia platforms (Proof of experience in form of a portfolio will be required)
  • Ability and flexibility to work and review content with short notice.
  • Understanding of the Nigerian media landscape and audience.
  • Demonstrated skills in management of digital campaigns.
  • Demonstrated experience in management of traditional media.
  • Experience working for non-profits or UN agencies on development communication is an added advantage.
  • Strong knowledge and understanding of the national political and socio-economic context; and a good understanding of the UN/UNDP’s work is an advantage.
Application Closing Date
3rd December, 2021.

Submission of Documents
Interested contractors/vendors who wish to submit proposal should Click Here and sign in using Username: event.guest, Password: why2change

Please Note
  • Your Proposal must be expressed in English language, and valid for a minimum period of Ninety (120) days.
  • You are kindly requested to indicate whether your company intends to submit a Proposal by clicking on “Accept Invitation”. This will enable you to receive amendments or updates to the RFP. Should you require further clarifications email: kindly communicate with the contact person/s identified in the Bid Data Sheet as the focal point for queries on this RFP.
  • It shall remain your responsibility to ensure that your proposal is submitted into the system by the deadline appearing on eTendering portal. Kindly ensure that supporting documents required are signed and in pdf format, and free from any virus or corrupted files.
  • The Financial Proposal and the Technical Proposal files MUST BE COMPLETELY SEPARATE and uploaded separately in the system and clearly named as either “Technical Proposal" or “Financial Proposal", as appropriate. Each document shall include the Proposer’s name, address and the applicable LOT.
  • The file with the “Financial Proposal" must be encrypted with a password so that it cannot be opened nor viewed until the Proposal has been found to pass the technical evaluation stage. Once a Proposal has been found to be responsive by passing the technical evaluation stage, UNDP shall request the Proposer to submit the password to open the Financial Proposal. The Proposer shall assume the responsibility for not encrypting the financial proposal. Financial proposals not encrypted with password shall be automatically disqualified.
  • UNDP and the contracted firms will hold joint copyright of all content produced as part of this assignment. However, the UN can reuse/re-purpose all content without further cost implication.
  • The contractor can display and use final product as part of their portfolio to reference of work done with UNDP.
  • Copyright will be attributed to the UNDP.
  • The UNDP has the right to use the content in perpetuity in web and on multimedia platforms for an unlimited period.
  • The UNDP has the right to transfer the campaign to third parties for their use such as donors, partners, government, other UN offices.