Invitation to Bid at the United Nations High Commissioner for Refugees (UNHCR)

The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on 14 December 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and internally displaced people (IDPs) and resolve their problems worldwide. Its primary purpose is to safeguard the rights and wellbeing of refugees and IDPs. It also has a mandate to help stateless people.

• Company registration documents, certificates of incorporation (CAC) Corporate affairs commission.
• Tax clearances certificate for the past 2 two years, i.e., from 2019 -2020
• Formal acceptance of the UNHCR General Terms and Conditions for the Provision of Goods and Services 2018 version
• Formal acknowledgment to the UN Supplier’s Code of Conduct Submission of duly filled, signed, and stamped UNHCR Vendor Registration Form (in case not already registered). If already a UNHCR registered supplier, please indicate your UNHCR vendor registration number on the Vendor Registration Form.
• Similar work list of the last (1-3) three years: the bidders will provide a list of similar works done in the last one-three years, Reference letters, Pos etc.: to confirm previous experience in the procurement & supply of similar equipment’s. it will be a simple list containing information about the procurement/supply/delivery work done brief description of work, organization name, total amount of contract. UNHCR may go for a reference check with any/all the organization with whom the bidders worked with
• The bidder shall provide the company Profile, year founded (Minimum (3) three years from bid submission deadline.
• Bank Account Statement or audited report, for a period of 2019-2020 (2) years to confirm financial capacity of the company.

• Kindly indicate in the email subject field ITB/HCR/ABJ/04/2021
• Name of your firm with the title of the attachment
• Number of emails that are sent (example 1/3, 2/3, 3/3 etc.)

• UNHCR reserves the right to accept the whole or part of your bid.
• UNHCR may at its discretion increase or decrease the proposed content when awarding the contract and would not expect a significant variation of the rate submitted. Any such increase or decrease in the contract duration would be negotiated with the successful pre-qualified vendor as part of the finalization of the Purchase Orders for Goods.
• UNHCR may, at its discretion, extend the deadline for the submission of bids, by notifying all prospective suppliers in writing. The extension of the deadline may accompany a modification of the solicitation documents prepared by UNHCR at its own initiative or in response to a clarification requested by a prospective supplier.
• Please note that UNHCR is not bound to select any of the firms submitting bids and does not bind itself in any way to select the firm offering the lowest price. Furthermore, the contract will be awarded to the bid considered most responsive to the needs, as well as conforming to UNHCR’s general principles, including economy and efficiency and best value for money.

• Annex A- Technical Evaluation Requirements (PDF).
• Annex B - Financial Offer Form (PDF).
• Annex D - UNHCR General Condition for Goods and Services (PDF).
• Annex E - Vendor Registration Form (PDF).
• Annex F - UN Supplier Code of Conduct (PDF).
• Annex G - Notes on Avoiding Bid Rejection (PDF).