Request for Proposal (RFP) - Supply and Installation of Generator Sets at the International Rescue Committee (IRC)

Posted by Future on Tue 14th Dec, 2021 -

The International Rescue Committee (IRC) invites eligible and interested vendors /suppliers to indicate interest by submitting RFP documents for the following works:

The International Rescue Committee, hereinafter referred to as "the IRC", is a non-profit, humanitarian agency that provides relief, rehabilitation, protection, resettlement services, and advocacy for refugees, displaced persons and victims of oppression and violent conflict.

Applications are invited for:

Title: Request for Proposal (RFP) for the Supply and Installation of 60KVA, 100KVA Generator for IRC Maiduguri and Yobe

It is the intent of this RFP to secure competitive proposals to select Supplier(s) for the International Rescue committee Nigeria to Supply, Install and commissioning of 60KVA, 100KVA Sound proof Diesel Engine Generator in Maiduguri at Mashamari Stabilization Center,Maiduguri -OTL office, and Damaturu -OTL office.

Scope of Work
S/N Description Location Specification Quantity UoM
1 Supply and Installation of Heavy-duty diesel Engine Generator with commissioning Maiduguri 60KVA 2 Set
2 Change Over Switch Maiduguri 200amp 2 set
3 Supply and Installation of Heavy-duty diesel Engine Generator with commissioning Maiduguri 100KVA 1 Set
4 Supply and Installation of Heavy-duty diesel Engine Generator with commissioning Yobe 100KVA 1 Set
Mandatory Requirements
The submitted bid shall include the following information:
  • A cover letter explaining the Bidder’s interest in supplying the good or service to the IRC.
  • Profile of the company.
  • A Bid detailing the goods or services and their unit prices only in the sheet given for the purpose.
  • Letter of warranty period from Company of Origin
  • A Certificate of Business Registration or Trading License in Nigeria (Mandatory)
  • Taxpayer's documents in Nigeria (Mandatory)
  • Three (3) References from current or past clients (at least in the last one year)
  • Bank statement/Reference letter form Bank
  • Other important documents which Bidder attaches to support its bid.
Vendor Self-Certification of Eligibility

Company certifies that:
  • They are not debarred, suspended, or otherwise precluded from participating in major donor (e.g. European Union, European and United States Government, United Nations) competitive bid opportunities.
  • They are not bankrupt or being wound up, are having their affairs administered by the courts, have entered into arrangements with; creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous; situation; arising from a similar procedure provided for in national legislation or regulations.
  • They have not been convicted of an offense concerning their professional conduct.
  • They have not been guilty of grave professional misconduct proven by any means that the contracting authority can; justify, or been declared to be in serious breach of contract for failure to comply with their contractual obligations towards any contracts awarded in the normal course of business.
  • They have fulfilled obligations related to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they; are established or with those of the country where the contract is to be performed.
  • They have not been the subject of a judgment for fraud, corruption, involvement in a criminal organization or any other illegal activity.
  • They maintain high ethical and social operating standards, including:
    • Working conditions and social rights: Avoidance of Child Labor, bondage, or forced labor; assurance of safe and reasonable working conditions; freedom of association; freedom from exploitation, abuse, and discrimination; protection of basic social rights of its employees and the IRC’s beneficiaries.
    • Environmental aspects: Provision of goods and services with the least negative impact on the environment.
    • Humanitarian neutrality: Endeavoring to ensure that activities do not render civilians more vulnerable to attack, or bring unintended advantage to any military actors or other combatants.
    • Transport and cargo: Not engaged in the illegal manufacture, supply, or transportation of weapons; not engaged in smuggling of drugs or people.
  • Company warrants that, to the best of its knowledge,no IRC employee, officer, consultant or other party related to IRC has a financial interest in the Company’s business activities, nor is any IRC employee related to principals or owners of the company. Discovery of an undisclosed Conflict of Interest situation will result in immediate revocation of the Company’s Authorized Vendor status and disqualification of Company from participation in future IRC procurement.
  • Vendor hereby confirms that the organization is not conducting business under other names or alias’s that have not been declared to IRC.
  • Vendor hereby confirms it does; not engage in theft, corrupt practices, collusion, nepotism, bribery, or trade in illicit substances.
Application Closing Date
11:59pm, 28th December, 2021.

Submission of Documents
Submission of bid should be done on the email here:

  • Acceptance of your bid(s) and any subsequent contract are subject to IRC’s Terms and Conditions.
  • IRC does not bind itself to accept the lowest bid.
  • Bids submitted without completed and signed bidding documents will be disqualified.
Interested and qualified companies, should Click Here to obtain Tender documents (RFP).