Invitation for Pre-Qualification and Tender at the Independent National Electoral Commission (INEC)

Posted by Future on Mon 24th Jan, 2022 - nigeriantenders.com


The Independent National Electoral Commission (INEC) invites registered and reputable contractors to express interest by submitting tender and pre-qualification documents for the following works:




The Independent National Electoral Commission (INEC) was established by the 1999 Constitution of the Federal Republic of Nigeria to among other things organize elections into various political offices in the country.

Applications are invited for:

Title: Invitation for Pre-Qualification / Tender

Preamble
The Independent National Electoral Commission (INEC) in pursuance of it constitutional functions and in compliance with the due process requirements seeks to prequalify duly registered and reputable contractors for the underlisted projects.
 
Group (A) INEC States Offices
Lot 1 - Abia Lot 11 - Ebonyi Lot 21 - Kebbi Lot 31 - Plateau
Lot 2 - Adamawa Lot 12 - Edo Lot 22 - Kogi Lot 32 - Rivers
Lot 3 - Akwa-Bom Lot 13 - Ekiti Lot 23 - Kwara Lot 33 - Sokoto
Lot 4 - Anambra Lot 14 - Enugu Lot 24 - Lagos Lot 34 - Taraba
Lot 5. Bauchi

Lot 15 -Gombe

Lot 25 - Nasarawa Lot 35 -Yobe
Lot 6 - Bayelsa Lot 16 - Imo Lot 26 - Niger Lot 36-Zamfara
Lot 7 - Benue Lot 17 - Jigawa Lot 27 - Ogun Lot 37 - Fct

Lot 8 - Borno

Lot 18 - Kaduna Lot 28 - Ondo  
Lot 9 - Cross River Lot 19 - Kano

Lot 29 - Osun

 

Lot 10 - Delta

Lot 20 - Katsina Lot 30-Oyo  
 
Group (B) Lot 38 - INEC Headquaters

Maitama - Abuja
 
Group (C) Inec Zonal Stores
Lot 39 - North-Central Zonal Store, Minna
Lot 40 - North-West Zonal Store, Sokoto
Lot 41 - North-East Zonal Store, Gombe
Lot 42 - South-East Zonal Store, Owerri
Lot 43 - South-South Zonal Store, Port-Harcourt
Lot 44 - South-West Zonal Store, Oshogbo

Printing
Category Description Remarks
1 Printing of Political Party Registration and Related Matter Form This item will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and as indicated in Paragraph 2.0 above (Le GROUP A, B and C)
2 Pnnting of Guidelines for Election Observation This item will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and as indicated in Paragraph 2.0 above (Le GROUP A, B and C)
3 Printing of Procurement Forms Records These items will be supplied to INEC Headquarters Abuja, as Lot 38
4 Printing of Manuals for Registration Officials & Election Officials This item will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and as indicated in Paragraph 2.0 above (Le GROUP A, B and C)
5 Printing of Posters for Election This item will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and as indicated in Paragraph 2.0 above (Le GROUP A, B and C)
6 Printing of leaflets, Pamphlets and Stickers This item will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and as indicated in Paragraph 2.0 above (Le GROUP A, B and C)
7 Printing of Guidelines for Election This item will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and as indicated in Paragraph 2.0 above (Le GROUP A, B and C)
8 Printing of oath of loyalty and Neutrality Form EC17 These items will be supplied to 36 States and FCT as Lots 1-37; and as indicated in Paragraph 2.0 above i.e. GROUP A
9 Printing of Election Forms; Envelopes, Posters, Stickers and Laminated Identity Card with Lanyards These items will be supplied to 36 States and FCT as Lots 1-37; and as indicated in Paragraph 2.0 above i.e. GROUP A
 
10 Printing of RAC Manual, EC 40G Series. These items will be supplied to 36 States and FCT as Lots 1-37; and as indicated in Paragraph 2.0 above i.e. GROUP A
11 Printing of handbook for Basic Security in Election These items will be supplied to 36 States and FCT as Lots 1-37; and as indicated in Paragraph 2.0 above i.e. GROUP A
12 Printing of Revised Edition of Atlas of Nigeria Constituencies This item will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and as indicated in Paragraph 2.0 above (Le GROUP A, B and C)
13 Printing of Registration Forms for (EC1A) These items will be supplied to 36 States and FCT as Lots 1-37; and as indicated in Paragraph 2.0 above i.e. GROUP A
14 Printing of Registration Forms for CVR These items will be supplied to 36 States and FCT as Lots 1-37; and as indicated in Paragraph 2.0 above i.e. GROUP A
15 Printing and Supply of A4 Envelopes This item will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and as indicated in Paragraph 2.0 above (Le GROUP A, B and C)
16
 
Pnnting and Supply of the Compendium of the Electoral Legal Framework (Constitution, Electoral Act, Manuals, Guidelines and Regulations)
 




These items will be supplied to 36 States and FCT, and INEC Headquarters as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e. GROUP A and B)

Goods
Catrgory Remarks Description
1 These items will be supplied to INEC Headquarters Abuja and Zonal Stores as Lot 38 - 44; and as indicated in paragraph 2.0 above (i.e. Group B and C) Supply of Election and Party Monitoring (E&PM) Materials
2 These items will be supplied to 36 States, FC1 INEC Headquarters Abuja and Zonal Stores. Each of the items in this category will be treated as a project and lotted accordingly Supply of Non-Sensitive Materials including Election Stationeries and Equipment: Envelopes, Biros, Marker Pens, Cellotape, Masking Tape, Twine Rope, Liquid Gum, Rechargeable Solar Powered Lamps Calculators, Scissors, Dry Cell Batteries, Drawing/Tack pin, Muii Stapling Machines, ID Card Ropes/Tack, Various Stamps, Waterproof Nylon, Laminated lOs Cards for Poll officials, Sleeping Mat, Megaphone and Tactical Torchlight
3 These items will be supplied to 36 States, FCt INEC and Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (GROUP A and B) Supply of Training Materials and Equipment like Projector, Public Address System etc
4 These items will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated if Paragraph 2.0 above (i.e. GROUP A, B and C) Supply of Office Sationaries
5 These items will be supplied to 36 States, FC’t INEC and Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (GROUP A and B) Supply of Office Equipment
6 These items will be supplied to 36 States, FC’t INEC and Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (GROUP A and B)
Supply of Computer Consumables
7 These items will be supplied to Zonal Stores as Lots 39-44; and indicated in Paragraph 2.0 above (i.e GROUP C) Supply of Steel Storage Shelves to INEC Stores and INEC Zonal Stores
8 These items will be supplied to INEC Headquaters Abuja as Lot38

Each of the items in this category will be treated as a project and lotted accordingly
Supply of Voter Education Materials ((a.) Reflective Jackets (b) Face Caps (c) Press Tag, (e)Folder, (I’) Writing Materials, (9) Press Information Kit
9 These items will be supplied to 36 States, FCT, and INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e., GROUP A and B) Supply of First Aid Kits
10 These items will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C) Each Item will be treated as a project and lotted accordingly Supply of Election Planning & Monitoring (P&M) Kits (Jacket, Face Cap & T-Shirt)
11 These items will be supplied to 36 States, FCT, and INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e., GROUP A and B) Supply of Vehicle Spare parts and consumables
12 Supply of Tyres Supply of Tyres
13 Supply of Motor Vehicle Batteries Supply of Motor Vehicle Batteries
14 Supply of Generators These items will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated if Paragraph 2.0 above (i.e. GROUP A, B and C)
15 These items will be supplied to 36 States, FCT, and INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e., GROUP A and B) Production and Supply of Vests/Apron and Face Caps for Electoral Activities
16 These items will be supplied to 36 States, FCT, and INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e., GROUP A and B) Supply of Computer Hardware, Software and Accessories
17 These items will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated if Paragraph 2.0 above (i.e. GROUP A, B and C) Supply of Fire proof Safe
18 These items will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated if Paragraph 2.0 above (i.e. GROUP A, B and C) Supply of Fire Suppression System
19 These items will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated if Paragraph 2.0 above (i.e. GROUP A, B and C) Supply of Security Equipment
20 These items will be supplied to 36 States, FC’t INEC and Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (GROUP A and B) Supply of Electrical accessories
21 These items will be supplied to 36 States, FC’t INEC and Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (GROUP A and B) Supply of printer consumables; Ink, Taiers, Drum etc.
22 These items will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated if Paragraph 2.0 above (i.e. GROUP A, B and C) Supply of furniture
23 These items will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated if Paragraph 2.0 above (i.e. GROUP A, B and C) Supply of Non-Medical Face Mask • Hand Sanitizer, Hand Gloves, Methylated Spirit and Cotton Wool.
24 These items will be supplied to 36 States, FCT INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated if Paragraph 2.0 above (i.e. GROUP A, B and C) Supply of backup power supply equipment
25 These items will be supplied to INEC Headquarters Abuja and Zonal Stores as Lot 38 - 44; and as indicated in paragraph 2.0 above (i.e. Group B and C) Supply of Equipment for Store Operation; Fork lift, Pallets, Adjustable Ladders and Trolleys
26
These items will be supplied to 36 States, FCT and INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e. GROUP A B and C)
Supply and Installation of Storage Facilities

Works
Category Description Remarks
  Rehabilitation of INEC LGA Offices These works will be carried out in various LGAs. Each LGA will be treated as a lot.
  Renovation of INEC States Offices These works will be carried out iii various States Each State Office will be treated as a lot.
  Reconstruction of INEC LGA Offices These works will be carried out in the LGAs. Each LGA offices will be treated as a lot.
  Renovation of INEC Zonal Stores
These works will be carried out in the geographical zones. Each zonal store will be treated as a lot.
 
 
These works will be carried out in the Commission’s Headquarters as Lots 1. 2

Eligibility Requirements




  • Firms interested in bidding for any of the Lots must possess the following eligibility requirements:
  • Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC1.1, CAC2 and CAC7;
  • Evidence of Company's Income Tax Clearance Certificate for the last three (3) years (2018, 2019 and 2020) valid till 31st December, 2021;
  • Evidence of Pension Clearance Certificate valid till 31st December 2021 (this requirement is only applicable to bidders whose number of staff is 15 and above);
  • Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2021 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder's annual turnover is N50m and above).
  • Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2021.
  • Evidence of Registration on National Database of Contractors, Consultants and Services Providers by submission of interim Registration Report (IRR) expiring on 31 December, 2021 or valid Certificate issued by BPP
  • Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Independent National Electoral Commission (INEC) or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars; viii. Company's Audited Accounts for the last three (3) years (2018, 2019 and 2020).
  • Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
  • Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
  • Company's Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (COREN, QSRBN, ARCON, CORBON etc.) for works
  • List of Plants/Equipment with proof of Ownership/Lease Agreement for works xiii. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
  • All documents for submission must be transmitted with a covering/Forwarding letter under the Company/Firm's Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and email address. The Letterhead paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm. These documents are to be arranged in the order In which they are listed above
Submission of Bid Documents
All submissions must be delivered in one (1) neatly bounded hard copy envelope dearly marked "Invitation for Pre-Qualification" (Indicating item i.e Printing, Goods or Works and Category end Lot at the top right hand of the envelope) along with a soft copy in PDF format and addressed to:
The Secretary,
Independent National Electoral Commission,
Plot 436, zambezi Crescent,
Maitama District - (FCT) Abuja.

N/B:
No Company is allowed to bid for more than one (1) Lot in each category

Notation




  • Bids must be in English Language and signed by an official authorised by the bidder.
  • Documents shall be verified and violators shall be referred to investigating authorities.
  • Pre-qualification documents submitted after the deadline would be returned un-opened.
  • The advertisement shall not be construed as a commitment on the part of INEC to award contract to any contractor, nor shall it entitle any contractor, submitting documents to claim any indemnity from INEC.
  • Pre-qualification documents should contain a table of contents and properly paginated.
  • Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;
  • Bidders can submit through Post (Courier Services);
  • Only pre-qualified bidders will be invited at a later date for collection of tender documents; 
  • INEC is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
  • All participating companies are advised to submit active e-mail account (s) and GSM Number(s) for communication purposes.
  • The implementation of the advertised projects is subject to availability of funds.
  • Failure to comply with the above requirements shall automatically result in the disqualification of a bidder.
General Information
  • For clarification and/or additional information you may contact Director Procurement at INEC Headquarters, Abuja between the hours of 10:00am and 4:00pm - Mondays to Fridays from the date this advert is made public until the close of its receipt of proposals.
  • Only successful bidders will be contacted after evaluation of the technical bids via text messages and or the list will be pasted on the INEC notice board / website.
The deadline for the Submission/Opening of Bids and Venue are listed in the table below:

Category Venue for Submission Bid Closing Date and Time  Bid Opening Date and Time Opening of Bid
Printing
1-46 Procurement Department, Basement, INEC HQ, Main Building, Maitama, Abuja Monday, 21st February 2022 at 10:00am Monday, 21st February 2022 at 10:00am Commission's Conference Mall 1st floor main building
Presence of bidders or their representatives shall not be required during bid opening
Goods
1 -26 ICT Building, INEC HQ Maitama, Abuja. Tuesday February, 2022 at 10:00am Tuesday, 22’ February 2022 immediately following the closing at 10:00am Commission's Conference MAll 1st floor main building
Presence of bidders or theiri representatives shall not be required during bid opening
Works
1-5 Procurement Department. 2nd Floor INEC HQ Main Building, Maitama, Abuja Wednesday 23rd February 10:00am Wednesday 23rd February immediately following the closing at 10:00am Commission's Conference MAll 1st floor main building
Presence of bidders or their representatives shall not be required during bid opening
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