Request for Proposal (RFP) at the National Agency for the Control of Aids (NACA)

The National Agency for the Control of Aids (NACA) is an organisation charged with the responsibility of facilitating the development and management of the policies and strategies of all sectors to ensure the human, financial and organizational resources to support the successful execution of the national HIV/AIDS response programme in Nigeria.

Applications are invited for:

Title: Request for Proposal (RFP) - Engagement of Third-Party Logistics for Cold-Chain and Non-Cold Chain Commodities

Background
The National Agency for the Control of AIDS (NACA) coordinates the National HIV/AIDS response, providing guidance to all implementing entities, coordinating and reporting on the attainment of national objectives of the response while ensuring that resources are used in the most efficient manner. NACA’s mandate is to ensure efficient and effective coordination of the national response leading ultimately to the attainment of universal access to HIV prevention, treatment, care and support services for all Nigerians. Nigeria is a Federal State with 36 semi - autonomous States divided into 6 geopolitical zones and the Federal Capital Territory (FCT).

Over the years since 2001, NACA and the states have partaken in various grants and credits from the Global Fund and World Bank, funds and support from the Government of the Federation as well a host of other funding sources to stop and reverse the trend of HIV/AIDS in Nigeria. Successive reviews have shown a mix of successes and failures, which over time has shaped the structure and operation of the national response. The Agency as a Principal Recipient require the services of competent Logistics company for Provision of Third-Party Logistics for Cold-Chain and Non-Cold Chain Commodities.

Scope of Work

• Distribution happens as the need arises.
• 3PL vendors to make deliveries within 24hrs of notification by NACA

Services to be provided:

• Long Haul (Three facilities per states)
• Drop off (Minimum of 20 sites)

General Eligibility Criteria

• Evidence of company registration (certificate of incorporation of the company) including Forms CAC2 and CAC7;
• Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2018, 2019 & 2020) valid till 31st December 2021;
• Copy of Company Audited Accounts for the last 3 years (2018, 2019 and 2020);
• Evidence of PENCOM Compliance Certificate expiring by December 2021;
• Evidence of ITF Compliance Certificate expiring by December 2021;
• Evidence of NSITF Compliance certificate expiring by December 2021;
• Sworn Affidavit disclosing whether or not any officer of the relevant committees of the National Agency for the Control of Aids or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• The minimum validity period of the Tender should be One Hundred and Twenty (120) Days;
• Evidence of financial capability to execute the contract by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
• Company’s Profile;
• Evidence of good-in-transit Insurance policy
• Evidence of Cold-Chain Vehicles (picture)
• Evidence of 3 Experience in provision of third-party Logistics for Cold-Chain and Non-Cold Chain Commodities.
• All documents for submission must be transmitted with a Covering/Forwarding letter under the Company Letter Head Paper using the Tender Submission Sheet template in Form G-1 and bearing amongst others, the Registration Number (CAC), Contact Address, Telephone Number (Preferable GSM No.), and e-mail address, duly signed by the authorized officer of the firm. An unsigned bid will be disqualified.

Application Closing Date
12:00 noon Tuesday, 22nd March, 2022.

Collection of RFP Documents
Click Here (PDF) to download the detailed Standard Bidding Document (SBD).

Submission of Documents
Prospective consulting firms are to submit three (3) hard copies (one original & two copies) of the requested documents and financial bid. Thereafter, the Tenderer shall enclose the original in one (1) envelope and all the copies of the Tender in another envelope, duly marking the envelopes as "Engagement of Third-Party Logistics for Cold-Chain and Non-Cold Chain Commodities "TECHNICAL" and "FINANCIAL".

The two (2) envelopes shall then be enclosed and sealed in one (1) single outer envelope after registration using the NACA bid register at the:
Head Procurement,
National Agency for the Control of AIDS (NACA),
Ground Floor Room 1.08,
No. 3 Zinguinchor Street,
Beside AEDC Office,
Wuse zone 4,
F.C.T - Abuja.
Email: procurement@naca.gov.ng
Tel: +234-9-4613726-9 Fax: +234 94613700

General Information

• Bids must be in English Language and signed by an official authorized by the bidder;
• Bids submitted after the deadline for submission would be rejected;
• NACA reserves the right to evaluate and award per line item and in the event of exigency, NACA may vary the quantities/quality of the items during the time of evaluation, award and execution of contract with respect to this invitation to tender;
• NACA is not bound to shortlist any Consultant, and reserves the right to annul the bidding process at any time without incurring any liabilities or providing reason.