Re-invitation For The Pre-qualification/Tender For The Survey Layout Of Districts

Posted by Chijindu on Tue 11th Sep, 2012 -

This is a notice inviting all interested competent and reputable Survey Firms to re-express interest to participate in the survey Layout of 1300 Plots within Kagini District and Survey Layouts within the Area Councils and Satellite Towns within the year 2012 budget.

2.) Description Of Works:

Lot I: Survey of Layout of 1300 plots within Kagini District.

Lot II: Survey Layout of 1,187 plots within Orozo. AMAC, FCT

Lot III: Survey Layout of 1,386 plots within Bmuko Layout, Bwari, FCT

Lot IV: Survey Layout of 718 plots within Tunga Male Extension, Gwalada.FCT.

Lot V: Survey Layout of 1232 plots within Kuchiyako IV Extention Layout, Kuje FCT.

3.) Scope of Work

The scope of work includes:

  • Physical demarcation of the boundaries of the plots by the use of setting out data obtained from the Department of Survey & Mapping, FCDA.
  • Monumentation using pre-cast survey beacon measuring 18cm square and 90cm in length with 12mm twisted iron rod of 100cm in length placed at the center of the concrete beacon which marks the station. A pre-cast boundary beacon shall consist of cement, sand and rubbies properly mixed with water in the ratio of one pad of cement to five parts of sand and rubbies. The beacon is capped using cement mortar and the identification numbers and marks stamped on it. 
  • Determination of post beaconing coordinates of the corner points in UTM.
  • All survey should be properly connected to existing ground control network with linear accuracy not below 1 : 5000.
  • All computations are to be done using standard survey computation software and products submitted in hard and soft copies.
  • All plottings are to be done using Auto CAD computer software
  • Final survey data is to be prepared for the layout and submitted in bounded booklets.

4.) Collection Of Consultancy Brief

Interested Consultants are to collect Consultancy Brief from the Office of the Director, Department of Procurement, FCDA Area 11 Garki Abuja upon the evidence of payment of non-refundable feevof N50,000.00 (Fifty Thousand Naira only) in favour of Federal Capital Development Authority for each Lot in Aso Savings and Loans PLC. Consultants that had already made these payments based on the initial advertisement should use the original receipt for clearance.

5.) Technical Proposals.

All survey Firms engaged to carry out any survey work in the Federal Capital Territory (FCT) must be fully registered with the Surveyors Council of Nigeria. Interested Companies are invited to express their interest in not more than two (2) lot by submitting the following documents:

i.) Evidence of incorporation of the Company with Corporate Affairs Commission (CAC) including Articles and Memorandum of Association of the company and up to date Annual returns with the CAC (forms C02 & C07 to be included).

ii.) The Company must show evidence of the following:

  • Tax Clearance Certificate for the last three (3) years supplied with the company’s Tax Identification Number (TIN)
  • Pension and Social Security Contributions
  • Registration with Pencom.
  • Remittance to pension fund Administrator
iii.) A sworn Affidavit to the effect that:
  • The Company is not in receivership, insolvency or bankruptcy
  • The Company does not have any Director who has been convicted by any court in Nigeria and any other country for criminal offence in relation to fraud or Financial impropriety.
  • No present or former Director of the company is a shareholder or has any pecuniary interest in any of the relevant committees of the FCDA or BPP
  • All the documents submitted for the pre-qualification bid are not only genuine but correct

iv.) List and verifiable documentary evidences of similar and other jobs successfully executed (or being executed) within the last three years including their letters of award, contract agreements and relevant completion certificates or certificates of valuation where the jobs are on-going.

v.) Evidence of company’s enlistment with the Surveyors Council of Nigeria (SURCON).

vi.) List of Principal Partners and evidence of their registration with the Surveyors Council of Nigeria (SURCON). 

vii.) A chart indicating the number of Nigerians that should be employed by the company at various levels for the execution of this project (to be confirmed with each variation ).

viii.) The company must sign all the pages of the Bill of quantities and Form of Tender

ix.) Audited Accounts of the Company for the last three (3) years duly endorsed by a firm of Chartered Accountants.

x.) Company’s policy on Community Social responsibility with verifiable evidence.

xi.) Letter authorizing FCDA’s representatives to cross-check The Submitted company’s Bank account.

NB: Originals of documents 5i (i - iii) above must be produced for sighting during the opening session.

Please Note That Submission Of Fake Documents Is A Fraudulent Practice Which Is Punishable Under The Relevant Laws. All companies will be assessed strictly on proofs of

documents submitted to back up their claims.

Documents provided in response to 5I (i - xi) should be arranged as Listed.

Financial Proposals

A Tender Brief document shall be issued to Interested Land Surveying Consultants as the basis for the Financial Proposals. The Financial proposal shall include the following:

  • Completion Period for the Survey Works
  • Validity Period of the Proposal from the date of submission.
  • Two copies of the Receipt of payment of Tender Fees.

6.) Submission Of Documents

The completed Tender shall be submitted as follows:

A hard Copy and an Electronic copy (PDF format in CD) of the Technical Proposals shall be placed in a sealed envelope clearly marked "Technical Proposal". However, Two copies of the Financial Proposal shall be signed and sealed separately and placed in a bigger envelope clearly marked "Financial Proposal" and with a warning "Do Not Open At The Same Time With The Technical Proposal".

Only companies whose technical proposals are adjudged successful shall have their financial proposals opened for assessment.

The envelopes containing the Technical and Financial Proposals shall be placed into an outer sealed envelope marked "Proposals For Survey Of Layout Of Plots (Specify Lot Number And Project Description)".

7.) Closing Date:

The Bid shall be returned to Capital Procurement Division of the Department of Procurement FCDA Room 0.005 F.C.D.A. Secretariat, Area 11 Garki, Abuja on or before 12.00 noon 24th September 2012. All bid documents will be opened on the same day and venue by 2.00 pm in the presence of all Bidders or their representatives.

Director, Procurement
For: Executive Secretary