John Snow Incorporated (JSI) is making a Request for Proposal for Technical Support to MOH in M-RITE Focus States on National Health Facility Registry and DHIS2 Org Units' Mapping / Reconciliation, Routine Immunization DHIS2 DATA Visualization and COVID-19 Data Reporting System Optimization in Abuja, Bayelsa, Edo, Imo, Jigawa and Lagos States. Interested bidders should possess relevant qualifications.
John Snow, Incorporated (JSI) - We are public health care and health systems consultants and researchers driven by a passion to improve health services and health outcomes for all.
We invite application for:
Title: Request for Proposal for Technical Support to MOH in M-RITE Focus States on National Health Facility Registry and DHIS2 Org Units’ Mapping / Reconciliation, Routine Immunization DHIS2 DATA Visualization and COVID-19 Data Reporting System Optimization
Locations: Abuja, Bayelsa, Edo, Imo, Jigawa and Lagos States
Time frame: May-June 2023
Supervision: M-RITE Senior Advisor MEAL
- The USAID-funded project, MOMENTUM Routine Immunization Transformation and Equity (M-RITE), works in partnership with the Nigerian government to increase the capabilities of the health system, at national and subnational levels of the Health System of Ministry of health Nigeria Expanded Program on Immunization (EPI). The project seeks to address the barriers to reaching zero-dose and under-immunized children with life-saving vaccines and other health services. M-RITE is working closely with the Nigeria National Expanded Program on Immunization (EPI) and COVID Vaccination ramp up in the five focal States of Bayelsa, Edo, Imo, Jigawa, and Lagos, the Government of Nigeria and other routine immunization implementing partners.
- John Snow Research Institute, Inc. (JSI), as the lead implementing partner for M-RITE, is a public health management consulting and research organization dedicated to improving the health of individuals and communities around the world. JSI leads immunization work and supports its country, regional and global initiatives through direct consultation, operations research, and the transfer and sharing of information and promising program approaches with those in the field.
Overview of Assignment
- Following the 56th session of the National Council on Health (NCH) which passed a resolution to use a single instance of the DHIS2 for health data reporting in Nigeria. The Department of Planning Research and Statistics (DPRS) of Federal Ministry of Health (FMoH) was saddled with the responsibility for coordinating the process of maintaining a structured and integrated system of collecting, aggregating, reporting, and managing routine health data at different organizational levels in Nigeria – from community-level as well as from public and private health facilities. The tool has been increasingly recognized and promoted as a critical pillar in the overall health care development in the country covering a whole gamut of the health sector ranging from Immunisation, Disease surveillance, HIV and AIDS, TB, Malaria, Maternal, and Child Health amongst others. The DPRS has over the years been working with Health Information System Programme (HISP Nigeria) in the customization, deployment, and management of the system.
- To maintain a consistent list of health facilities and to manage the process of health facility list management, the FMoH working with various stakeholders developed the Master Facility List (MFL) and Health Facility Registry (HFR) as a single source of health facility lists in the country. The system has over 40 thousand health facilities and gives a complete account of all health facilities in the country that provide health services, listed by their location and a unique identifier.
- The HFR was integrated with the NHMIS (DHIS2) to provide real-time updates of health facility management. A protocol was also developed to help in the management of same. The protocol specifies how the facilities will be managed in the two systems (DHIS2 and HFR) going forward. HFR-DHIS2 Integration will allow for real-time facility data synchronization, which can translate to DHIS2 accessing the most current health facility information as they are available.
- Additionally, the integration will help to reduce the need for managing facilities within DHIS2 and allow HFR to be the only source of facility information in the country. The facility model of the HFR is currently active.
- The initial roll-out/deployment of the HFR/DHIS2 integration was saddled with a lot of challenges which have affected the quality of the data on both platforms. This has affected the denominator for indicator calculations thereby leading to wrong decision making by both the government and stakeholders.
- With the growth in demand and use of the HFR/DHIS platforms for key decision making, there is a need to carry out a comprehensive resolution of the challenges caused by org units updates inherent in both information systems.
Purpose of the Assignment:
- Resolve all challenges concerning health facility listings and fix all facility groupings/organization units hierarchy correctly on the national HFR and DHIS2 instances and provide technical support to states MOH to strengthen the optimization of the COVID-19 data reporting system and integration into the approved DHIS2 platform.
- Specifically, the consulting firm will work with states MOH and M-RITE MEAL team to carry out the following tasks.
- Health Facility Listing and RI DHIS2 data analytics and visualization on interactive dashboards:
- Evaluate the HFR/DHIS2 integration implementation in the focus states.
- Develop an inception report with detailed work plan for providing technical support for strengthening DHIS2 system functionality.
- Work with the technical team at the states MOH to review and finalize the HIS roadmap/plan for M-RITE focus States.
- Clean and validate the duplicate, unknown or misplaced health facilities (org units) on both platforms (HFR/DHIS2)
- Place facilities in their proper groups – Public and Private
- Improve the operational efficiency of the integration.
- Review technical and human capacity availability at all levels.
- Identify enablers and barriers to the effective HFR/DHIS2 implementation in Nigeria.
- Revise a comprehensive roadmap for the HFR/DHIS2 integration implementation in Nigeria, specifically in focus states.
- Make recommendations for the smooth interoperability of the HFR/DHIS2 with other Health platforms.
- Create interactive dashboard for approved M-RITE RI indicators (indicator list/table will be shared upon request)
- Create an interactive dot map of 1 PHC per ward by LGA in the five states, and overlayed with the other health clinics and health post by LGAs in the focused states.
- COVID-19 Data System optimization, analytics and visualizations on interactive dashboards.
- Scale up the COVID-19 DHIS2 tracker for COVID-19 vaccination in the country.
- Customize all the modules into the COVID-19 DHIS2 Tracker to enable the individual case data to be captured across the cascade.
- Link the COVID-19 DHIS 2 tracker to other digital systems platforms that will be identified and approved by the MOH to facilitate interoperability of the systems and enhance reporting through the DHIS2.
- Customize standard reports for aggregate reporting at the various levels.
- Customize the dashboards for data visualization, interpretation, and use.
- Continuously update the customized tools in the system based on new changes.
- Identify and fix all the common errors in the current DHIS2 system.
- Importing and exporting data in different platforms on to the DHIS2 system.
- Improve and enhance visual outputs from DHIS 2 system, using the applications like the Power Business Intelligence (Power BI) data visualization tools and ArcGIS.
- Customize the DHIS2 system to suit other data demand and use as will be identified by the state MOH and M-RITE
- Train and mentor at least 10 in country M-RITE staff to support the DHIS 2 system development and scale up.
- Provide mentorship and capacity building to the members of the DHIS2 Technical team.
- Full Technical and Financial Proposal
- Inception Report detailing:
- Design of the review/approach/workplan
- List of documents to be reviewed
- List of stakeholders to be visited
- Sample of health facilities to be visited
- Schedule of visits to partners and health facilities
- Training Report
- Interactive dashboard for all standard and custom indicators required by USAID/M-RITE
- Dot map for the apex PHC center per ward and other PHC facilities by LGA in the M-RITE supported states.
- Final Assignment Report describing clearly each activity performed as per scope of work and feasible recommendations including but not limited to:
- Finalized HIS roadmap/plan for the focused states
- Health facilities mapping and listing by relevant groupings
- Functional and optimized COVID-19 DHIS2 tracker for COVID-19 vaccination coverage for the M-RITE five focus states – Bayelsa, Edo, Imo, Jigawa and Lagos
- Linked the COVID-19 DHIS 2 tracker to other digital systems platforms that will be identified and approved by the MOH to facilitate interoperability of the systems and enhance reporting through the DHIS2 system
- Customized and standard aggregated reporting tools at the various levels
- List of identified and fixed common errors in the approved COVID-19 data system
- Lessons learned report
- Importable and exportable standard report forms for the COVID-19 data system
- Improved and enhanced data visualizers from DHIS2 system, using the applications like the Power Business Intelligence (Power BI) data visualization tools and ArcGIS.
- A customized DHIS2 system to suit other demands as will be identified by the state MOHs and M-RITE
Qualifications for the Firm
- Database Design And Deployment: experience with the DHIS2,and other complex platforms for country programs; demonstrate the deployment of the DHIS2 instance for countries in Africa is an added advantage
- Database Management: demonstrate experience providing Countries with database interoperability services
- Monitoring And Evaluation: Show capacity in HMIS assessments and complex evaluations for USAID programs in Nigeria
- Health Informatics Capacity Development: demonstrates experience in building capacity of host government staff on DHIS2 and other databases
- Information Products: Share high quality health information products as part of your proposal for evaluation.
- Previous work on Health Facility Registry is strongly desirable
- In-depth understanding of DHIS2 and at least 5 years of active experience working with DHIS2.
- Extensive experience and in-depth understanding of managing and maintain of the DHIS2 instance servers.
- Extensive experience in designing, configuring and managing tools in DHIS2.
- Experience in training teams on DHIS2.
- Ability to receive/integrate feedback.
- Fluency in verbal and written English
Technical Area (50%)
Understanding and Compliance with requirements (30%)
- The proposal should address each work area in sufficient detail to demonstrate a clear understanding of the ToR, including operations and maintenance problems presented therein. The vendor should provide evidence of sufficient planning to show that work will be accomplished as required and on schedule, utilizing all available resources.
- Soundness of approach (20%) The proposal must clearly indicate that the offeror has performed adequate planning to accomplish the operation and maintenance tasks as defined in the Work Statement.
Management Area (40%):
Past Performance / Relevant Experience (20%):
- Key Personnel (20%) Furnish a resume for proposed key personnel, both supervisory and technical. Field personnel should be included. Resumes must include education, experience, background, accomplishments, and other pertinent information.
Finacial Proposal (10%)
Application Closing Date
9th June, 2023.
Method of Application
Interested and qualified candidates should send their Proposal to: email@example.com using “NATIONAL HEALTH FACILITY REGISTRY AND DHIS2” as the subject of the mail.
- The Financial bids must be in NGN
- Following the requirement of the Federal Government of Nigeria, John Snow Incoperated (JSI) will deduct a 5% withholding tax from the total contractual sum. Also, note that JSI- is a Non-Governmental Organization (NGO) and is VAT exempted.
- JSI reserves the right to reject any or all bids if it fails to meet the criteria or are submitted after the stipulated closing date.
- Only successful bidder(s) shall be notified and will be asked to sign a Local Purchase Order (Contract document) with John Snow Incorporated.
- This RFQ/RFP, does not in any way translate to a contract.
- Any submission made after the stipulated date will not be considered.