Request for Proposal (RFP) for the Provision of Security Information, Advisory and Journey Risk Support Services at PATH Nigeria

Applications are invited for:

Title: Request for Proposal (RFP) for the Provision of Security Information, Advisory and Journey Risk Support Services

Ref: RFP# 2026-012
Location: Nigeria

Scope of work / specifications and deliverables for consideration
Security Risk Assessments:

• Conduct security risk assessments for travel destinations, operational locations, and travel routes upon request.
• Assess security threats including criminality, terrorism, civil unrest, communal violence, kidnapping, election-related violence, and other emerging risks.
• Identify operational constraints such as road closures, checkpoints, curfews, and access restrictions.
• Provide practical risk mitigation recommendations and written security assessment reports to support travel and operational planning.

Security Information and Intelligence Services:

• Monitor the operating environment and provide timely security information relevant to PATH's areas of operation.
• Monitor and report on significant security developments, including armed conflict, crime trends, protests, demonstrations, political developments, terrorism, travel disruptions, and severe weather events that may affect operations.
• Issue immediate flash alerts for significant incidents that may impact PATH personnel or program activities
• Provide analysis of emerging security trends and their potential operational implications.

Journey Risk Advisory:

• Provide destination-specific and route-specific security advice for official travel upon request.
• Advise on prevailing security conditions, high-risk locations, recommended travel windows, access constraints, and other factors that may affect safe travel.
• Recommend whether travel should proceed, proceed with additional mitigation measures, be postponed, or be suspended based on the prevailing security environment.

Security Advisory Support:

• Provide on-demand security advice to support operational planning, field activities, meetings, workshops, and visits by national and international personnel.
• Provide security consultations and practical recommendations to support management decision-making during periods of heightened security risk.

Incident Analysis and Reporting:

• Maintain records of significant security incidents relevant to PATH's operating environment.
• Provide periodic analysis of security trends, emerging risks, and recommendations to strengthen operational security planning.

Contracting Requirements

• The contracting authority shall be PATH or one of its affiliates, either directly or on behalf of operations countries or programs.
• Commercial contracting terms and conditions will be negotiated with the successful supplier at the end of the selection process.
• By submitting a proposal, the supplier confirms their agreement to abide by the RFP terms and PATH policies, including the PATH Code of Ethics and general practices promoting sustainability, fair trading, health and safety, records management, anti-fraud and corruption, and environmental responsibility.
• The estimated duration of the contract will be one year (renewable based on satisfactory performance).

Solicitation Terms and Conditions

• Notice of nonbinding solicitation: PATH reserves the right to reject any or all bids received in response to this solicitation and is not obligated to accept any proposal.
• Confidentiality: Suppliers must treat all information provided by PATH as part of this solicitation as confidential.
• Unauthorized disclosure of such information may result in PATH seeking appropriate remedies under applicable law.
• Conflict of interest disclosure: Suppliers bidding on PATH business (herein referenced as “bidders”) must disclose any actual or potential conflicts of interest to the contact(s) listed in the RFP.
• Conflicts of interest may exist if a personal relationship with a PATH staff member constitutes a significant financial interest, a board membership, other employment, or ownership or rights in intellectual property that conflict with the supplier’s obligations to PATH. Both suppliers and PATH are safeguarded when actual or perceived conflicts of interest are disclosed. When necessary, PATH will develop a management plan to mitigate potential risks associated with disclosed conflicts of interest.
• Acceptance: A bidder’s submission of a proposal constitutes acceptance of all terms and conditions set forth in the RFP.
• However, PATH’s acceptance of a proposal does not imply acceptance of its terms and conditions. PATH reserves the right to negotiate the final terms and conditions, as well as the substance of the RFP finalists’ proposals.
• Additionally, PATH may choose to accept partial components of a proposal if appropriate.
• Right to final negotiations: PATH reserves the right to negotiate the final costs and scope of work and to limit or include third parties in such negotiations at its sole discretion.
• Third-party limitations: PATH does not represent, warrant, or act as an agent for any third party as a result of this solicitation. This solicitation does not authorize any third party to bind or commit PATH in any way without express written consent
• Proposal validity: Proposals submitted under this RFP must remain valid for at least 90 days from the submission deadline. The validity period must also be explicitly stated in the proposal.
• Limitation of liability: The terms and conditions outlined in this RFP do not exclude or limit the liability of PATH or the supplier in cases of fraud or other circumstances that result in liability under applicable law.
• Tender costs and liability: Bidders are responsible for obtaining all necessary information to prepare their proposal and for covering all costs and expenses incurred during the preparation process. Subject to the “Limitation of liability” section (Section 4.8), bidders acknowledge that by participating in this RFP—including the submission of their proposal—they are not entitled to claim from PATH any costs, expenses, or liabilities incurred during the tender process, regardless of the outcome of their proposal.
• PATH’s variation or termination rights: PATH reserves the right to modify or terminate this RFP process with written notice to all suppliers who have submitted proposals. The solicitation process is intended to proceed in accordance with the provisions outlined in this RFP. However, PATH reserves the right to terminate, amend, or modify the process, including time scales or deadlines, with notice to all suppliers who have submitted proposals. Subject to section 4.8, “Limitation of liability,” PATH shall not be held liable for any losses, costs, or expenses resulting from its termination, amendment, or modification to this RFP.
• Joint venture, consortium, or subcontractors: The lead supplier submitting a proposal in response to this RFP assumes full responsibility for ensuring compliance with RFP requirements among all members of the joint venture or consortium, including their advisers, subcontractors, and staff.
• Payment and invoicing: PATH will process correctly addressed and undisputed invoices within 30 days. Suppliers must ensure that comparable payment terms apply to their downstream parties.
• Advance payment is not preferred. If an advance payment is proposed and deviates from industry-or country-standard practices, it must be clearly outlined in the financial proposal submitted to PATH.

Contractor Qualifications
The Contractor shall demonstrate:

• Proven experience providing security advisory and intelligence services to NGOs, UN agencies, international organizations, or similar clients.
• Strong understanding of Nigeria's security environment and regional dynamics.
• Capacity to monitor, verify, analyze, and disseminate security information in a timely manner.
• Ability to provide responsive advisory support during normal business hours and outside business hours for significant security incidents.
• Qualified personnel with relevant experience in security risk management and analysis.

Performance Standards
The Contractor shall:

• Provide timely, accurate, verified, and actionable security information from credible sources.
• Disseminate flash alerts within the agreed service levels following confirmation of significant incidents.
• Respond to requests for travel security advice within the agreed response times.
• Designate a primary and alternate focal point for communication with PATH.
• Immediately notify PATH of any significant security incident that may affect personnel, travel, or program operations.
• Maintain strict confidentiality of PATH's travel plans, operational information, and all security-related communications.
• Contractor’s performance will be monitored based on the quality, timeliness, reliability, and relevance of the services provided throughout the contract period.

Qualifications, Evaluation Criteria, and Selection
Supplier qualifications: In relation to the scope, suppliers must provide information on their overall qualifications, including:
Bidder Qualifications and Experience
Bidders must submit:

• Evidence of current registration and licensing by relevant regulatory authorities in Nigeria.
• Company profile and organizational structure.
• At least three (3) references from organizations of similar size and complexity, including contact details for verification.
• Verifiable evidence of successfully providing similar health insurance services within the last five (5) years.
• Audited financial statements for the last three years (where available).

Required Deliverables
The successful provider shall deliver:

• Comprehensive health insurance coverage for eligible PATH staff and enrolled dependents.
• Nationwide access to accredited healthcare providers.
• Annual membership enrollment and administration services.
• Periodic utilization, performance, and service reports.
• Dedicated customer support and account management services.
• Annual health screening and wellness services, where applicable.
• Efficient claims administration and dispute resolution support.
• Suppliers that fail to meet reasonable qualifications will not be shortlisted or technically evaluated.

Payment Terms
Clearly state:

• Premium payment terms and schedules.
• Accepted payment methods.
• Refund, cancellation, and policy renewal terms.

Application Closing Date
26th October, 2026.

Instructions for Submission
PATH contacts: All communications regarding this solicitation must be directed to the contacts listed below. Contacting third parties involved in the project, the review panel, or any other party will be considered a conflict of interest and may result in disqualification of the proposal.

All required documents and any clarifications must be submitted to: nigeriaprocurement@path.org. The subject line of all emails regarding the proposal must read: [RFP #2026-021] Your Company Name].

• Confirmation of interest: Send a statement acknowledging receipt of this solicitation and your intent to respond (or not) no later than the date specified in the schedule in Section 1.
• Send the confirmation to the contacts listed in Section 5.1 above.
• Proposal technical content: Bidders are advised to provide only the information required.
• Proposals must be clear, concise, unambiguous, and directly address the stated requirements.
• Selection of shortlist: PATH reserves the right to select a shortlist from the bids received. PATH may also interview and discuss specific details with shortlisted bidders.
• Deliberate alteration of a PATH requirement as part of your proposal will invalidate the proposal; and for evaluation purposes, the proposal may be deemed to be unresponsive

Note

• PATH reserves the right to modify dates at its discretion.
• Any changes will be communicated to those who confirmed their intent to submit a proposal.

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