Invitation To Tender Upgrading Of Management Information System (MIS) Infrastructure

Posted by Chinyere on Wed 12th Sep, 2012 -

Federal Roads Maintenance Agency (FERMA).
Plot 163, Aminu Kano Crescent, Wuse II - ABUJA

Invitation To Tender Upgrading Of Management Information System (MIS) Infrastructure


The Federal Roads Maintenance Agency (FERMA) is desirous of upgrading her Management Information System (MIS) infrastructure for the sole purpose of facilitating Road Maintenance activities across the country from the 2012 Appropriation. In the light of the above, the Agency invites suitably qualified contracting firms to tender for the Procurement of the under listed goods and services in the Lots listed below.

Package No. /    Lot No    / Project Title
2    MIS-1    Upgrading of the Agency a GIS/Road Map Software
2    MIS-2    Establishment of a Mini Data Center
2    MIS-3    Procurement and installation of HP servers HP laptops, HP scanners and software.
2    MIS-4    Vehicle Mounted Road Surveillance System

Conditions to tender:
Interested contracting firms are to meet the following minimum requirements:
a. Evidence of incorporation with the Corporate Affairs Commission;
b. Evidence of VAT Registration and Remittances;
c. Evidence of valid Tax Clearance Certificates for the last three (3) years;
d. Evidence of participation in the contributory pension scheme for bidders having staff strength of five and above;
e. A Comprehensive Company profile to contain:
i. Copy of Memorandum and Article of Association;
ii. Audited Account of the Company for the last three (3) years duly endorsed by a firm of Chartered Accountants and bankers reference;
iii. List and verifiable documentary evidence of similar jobs successfully executed/on-going within the last three (3) years;
iv. List of evidence of accreditation/professional registration (if required for practice) for the job;
v. List of Key Staff including professionals (if any) to be attached to the work, including photocopies of relevant professional certificates where applicable

f. Certificate of partnership with Original Equipment Manufacturer (OEM) for Lots MIS 3 & MIS 4.
g. A sworn affidavit indicating that all document submitted are genuine and verifiable.
h. A sworn affidavit that none of the directors have been convicted of any criminal offence in any country including financial impropriety.

Collection of Tender Documents
Interested Bidders are to make payment of a non refundable sum of Twenty Five Thousand Naira (N25,000.00)only in hank draft per bid in favour of Federal Roads Maintenance Agency payable at Abuja and which must have been converted to a receipt at Revenue Office, Accounts Department, Ground Floor of the FERMA Headquarters.

Bidders are to collect Bidding documents after showing original and Photostat copies of payment receipt between the hours of i0,00am and 4.00pm, Mondays to Fridays on or before 12noon 11 October, 2012 from:

The Assistant General Manager (Procurement)
Federal Roads Maintenance Agency (FERMA,)
Headquarters Aannex Abuja;
No. 7 Eldoret Close, Off Aminu Kano Crescent.
Wuse II-Abuja.
Ground Floor, Room GF003

Submission/Opening of Tender Documents:
Interested firms are to submit their bids per Lot in one envelope, sealed and clearly marked on the top left hand corner “CONFIDENTIAL” and top right hand corner “TENDER FOR (indicate Lot/Project Title,) _________” clearly marked “Original” at the bottom right hand corner and addressed to:

The Managing Director,
Federal Roads Maintenance Agency,
Plot 163, Aminu Kano Crescent,
Wuse II,vAbuja.

Attention: GM (Procurement)
Tender documents are to be delivered by hand not later than 12noon on October, 2012 to the Office of the Assistant General Manager (Procurement), FERMA Headquarters Annex Abuja, No. 7 Eldoret Close, Off Arninu Kano Crescent, Wuse II, Abuja. Ground Floor, Room GF 003. (Include I copy clearly marked “Copy” at the bottom right hand corner).

All Bids will be publicly opened immediately at the close of bid submission at the Rockview Royale Hotel, Adetokunbo Ademola Crescent, Wuse II, Abuja.

The Representatives of Companies that submitted bids, Representatives of Professional Bodies and the Civil Societies are invited to witness the opening.

Please note that:

i. The works do not attract bid security
ii. The works may not attract advance payment.
iii. Works attract a minimum guarantee period of six (6) months.
iv. Contractors who have worked for the Agency and have history of abandonment, termination and/or lack capacity need not apply.
v. No Bidder is to write the Company name on any of the envelopes.
vi. Only correctly addressed bids will he received.
vii. The Agency will not enter into unnecessary correspondence with any Contractor except when deemed fit and in the interest of the hid.
viii. All costs incurred by any Company in respect of this advertisement are at her own expense and the Agency shall not entertain any claim whatsoever in this regard.
ix. The Agency reserves the right to verify any claim made by any of the Bidders.
x. Late Bid submissions will he rejected.
xi. The Agency is not bound to patronize any bidder and reserves the right to annul the selection process when unforeseen and justifiable developments warrant such action, without incurring any liability and assigning any reasons thereof.

Non Adherence To any of The Instructions above Attracts Automatic Disqualif1cation.