Invitation to Bids for Procurement and Installation of Record/Archival Management Equipment for Lagos State Records and Archives Bureau.

Invitation to Bids for Procurement and Installation of Record/Archival Management Equipment for Lagos State Records and Archives Bureau.

1.) This invitation for bids follows the General Procurement Notice (GPN) for the above project that appeared in the dg Market web site issue No.
1688882 of 20th May, 2007.

2.) The Lagos State Government through the Federal Republic of Nigeria has received a credit from the International Development Association (IDA) toward the cost of Lagos Metropolitan Development and Governance Project (LMDGP) and intends to apply part of the funds to cover eligible payments under the contract for the procurement and Installation of Records/ Archives Management equipment for Lagos State Records and Archives Bureau (LASRAB).

3.) The LMDGP’s assistance to the Bureau was based on poor public service records management culture together with the ravaging impacts of urbanisation and the absence of social memory in the state prior to the establishment of LASRAB. The situation has seen varying degrees of records decay in public establishments such that old files and important records e.g. physical plans, Government Whites, etc. are either lost, endangered or destroyed.

4.) In order to reverse the above situation, the Lagos State Government since 1999 has undertaken various initiatives to upgrade Public Service institutional capacity for records management while the information sector is continually being reformed and upgraded to communicate the change and drive the process. One of such initiatives is the creation of the Lagos State Records and Archives Bureau (LASRAB) which was established as an information and quasi-knowledge management agency to further good governance, heritage preservation, planning efforts and Lagos brand projection (marketing, tourism and informational value for effective and efficient delivery of public goods.

5.) Lagos Metropolitan Development and Governance Project (LMDGP) now invites sealed bids from eligible bidders for the supply of Record Management Equipment to upgrade the institutional capacity of the Lagos State Records and Archives Bureau (LASRAB) through the procurement of Records/Archival Management equipment for the Bureau.

Lot: 1
Description: Procurement and Installation of a Mobile Shelving System for the Lagos State Records and Archives Bureau (LASRAB)
Rooms/Items: 6 Rooms
Quantity: 84 double mobile units | 12 single static units
Delivery Period: 90 days
Bid Security: NGN4, 680,000.00 or USD30,000 (in Bank Guarantee or Bank Draft)

Lot: 2
Description: Procurement of Mobile Shelving Accessories for the Lagos State Records and Archives Bureau (LASRAB)
Rooms/Items: Archive Boxes | Lever Files | Steel Ladder | 4 – Wheel Trolley | 2- Wheel Trolley | | Adlib Software
Quantity: 6000 units | 6000 units | 2 units | 4 units | 2 units | 10 users
Delivery Period: 90 days
Bid Security: NGN4, 680,000.00 or USD30,000 (in Bank Guarantee or Bank Draft)

1.) Bidding will be conducted through the National Competitive Bidding(NCB) procedures Specified in the World Bank’s Guidelines: Procurement under IBRD Loans and IDA Credits, May2004 and is open to all bidders from eligible source countries as defined in the Guidelines.

2.) Interested eligible bidders may obtain further information from the office of the Project Director, Lagos Metropolitan Development and Governance Project (LMDGP) and inspect the bidding documents at the address given below from 830am to 5.30 p.m. Mondays through Fridays.

3.) Qualification Requirements includes:

• Evidence of relevant experience in the supply and installation of similar goods in the last 5 years supported with letters of awarded contracts and letters of completion by at least three reputable organizations in Nigeria.
• A representative or distributor of a parent manufacturer of similar goods
• Audited financial statement for the last 3 years to demonstrate the financial capability of the bidder in terms of profitability and adequate working capital.
• Additional details on qualification that will be provided in the bidding document.

4.) A complete set of bidding documents in English Language may be purchased by interested bidders on the submission of a written application to the address below and upon payment of a non-refundable fee of N20,000.00 (Twenty Thousand Naira only) or 125 USD. The method of payment will be by Bank Draft made payable to Lagos Metropolitan Development and Governance Project (LMDGP). The bidding document will be collected by bidder’s Representative or sent by courier services on request (The bidder pays for the courier services).

5.) Closing Date
11.00 am, on February 6th, 2013.

6.) Bids must be sealed and delivered to the address below on or before, Wednesday, February 6th, 2013 at 11.00 a.m. All bids must be accompanied with a bid security as stated above. The bid security shall be in the form of a bank guarantee, or cashier’s cheque issued by a reputable bank. Late bids will be rejected. Electronic bidding will not be permitted. Bids will be opened in the presence of the bidder’s representatives, who choose to attend at the address below

The address referred to above is:
Lagos Metropolitan Development and Governance Project (LMDGP)
Plot 1 Wempco Road,
Off Lateef Jakandel Agidingbi Road
Ogba, Ikeja, Lagos.
Tel.:01 -8976433, 7390259
E-Mail: info@lmdgp.ora.ng

Signed
Dayo Oguntunde
Project Director