Invitation for Pre-Qualification of Contractors for Tertiary Education Trust (TET Fund) 2009-2012 (MERGED) Intervention Project at Rufus Giwa Polytechnic

1.0 Introduction
In line with the requirements of the Tertiary Education Trust Fund (TET Fund), Rufus Giwa Polytechnic, Owo is calling for competent and highly experienced contractors to participate in the Pre-qualification bid for the 2009-20 11 (merged) TET Fund library intervention projects in the Institution.

• 1.) Projects Scope/Description
  
• Lot I: procurement of various assorted textbooks.
• Lot II: procurement and installation of library shelves.
• Lot III: e-library management solution and network infrastructure.

2.) Pre-Qualification Criteria

• Only Contractors with proven capability, relevant experience and good track record of project delivery (cost, quality and time) will be considered.
• All the following documents must be submitted by interested applicants as lack of any of these pre-qualification requirements will automatically disqualify any erring applicant.
• Company profile and organizational structure, including names, resumes and telephone numbers of key personnel.
• Verifiable list of previous similar projects successfully carried out within the last three years, with Client’s names, evidence of award and practical completion.
• Evidence of Incorporation of Company by the Corporate Affairs Commission (CAC)
• Evidence of registration with Rufus Giwa Polytechnic, Owo.
• Company Tax Clearance Certificate for the last three years (2009, 2010 & 2011)
• Education Tax Clearance.
• Evidence of technical competence (applicable to LOT III)
• VAT registration and evidence of past VAT remittances.
• Audited Annual Financial Report of the Company for the last three years (2010, 2011 and 2012)
• Evidence of financial strength (Bank Statements for the last six months, credit worthiness, financial Bids, etc.)
• Evidence of community and social responsibility (if any)
• A sworn affidavit indicating the authenticity and verifiability of all submissions
• A sworn affidavit indicating that none of the Directors of the company had been convicted for any criminal offence either at home or abroad.
• A sworn affidavit confirming that no officer of Rufus Giwa Polytechnic, Owo is a former or present Director/Shareholder or has any peculiar interest in the company.

3.) Closing Date/Submission of Pre-Qualification Documents
All pre-qualification documents, well bound in wax sealed envelopes with ‘Pre-Qualification’ boldly written at the left hand side should be submitted (hand delivered) not later than 12.00 noon on Monday, 25th February, 2013 to:

The Registrar/Secretary to the Governing Council,
Rufus Giwa Polytechnic,
Owo, Ondo State.

4.) Opening of Pre-Qualification Bids
Pre-qualification documents shall be opened at 12.00 noon on Monday, 25th February 20113 at the Council Chamber of the Polytechnic. All Bidders and/or their representatives are enjoined to be present at the opening.

5.) Notification to Pre-Qualified Bidders
Names of pre-qualified Contractors/Suppliers shall be communicated to them via text messages and also displayed on the notice boards at the Rectory, Registry and the Physical Planning Unit of the Institution by 2.00pm on Friday, 1st March, 2013.

6.) Collection of Tender Documents
Pre-Qualified Contractors/Suppliers shall be required to collect Tender Documents from the Physical Planning Unit, upon making the payment of N50,000.00 (Fifty Thousand Naira Only). Details regarding all payments should be obtained from the Bursary Department of the Institution.

7.) Closing Date/Submission of Tender Documents
Completed Tender Documents which must not bear marked identity of the Contractor/Supplier should be submitted not later than 12.00 noon on Wednesday, 29th March 2013 to:

The Registrar/Secretary to the Governing Council,
Rufus Giwa Polytechnic,
Owo, Ondo State.

8.) Opening of Tenders
Tenders shall be opened at 12.00 noon on Wednesday. 29th March 2013 at the Council Chamber of the Polytechnic in the presence of the Polytechnic functionaries and officials from TET Fund. All Tenders and/or their representatives are enjoined to be present at the Tender opening.

9.) Important Notice

• That the Institution is neither committed nor obliged to award contract to any Contractor/Supplier by virtue of being pre-qualified.
• That no Contractor/Supplier shall be entitled to any claim or indemnity of any form from the Institution as a result of this advertisement.

P.T. Akinlabi
Registrar/Secretary to the Governing Council