Invitation to Pre-Qualify for Selection as Procurement Agent at Society for Family Health

The Society for Family Health, Nigeria (SFH) is an indigenous non-governmental, non political and non-profit organisation that supports the Nigerian Government’s efforts in improving the health of Nigerians. SFHs activities focus on Child Health, Family Planning, HIV & AIDS, Maternal and Reproductive Health, and Safe Water Systems. SFH’s headquarters is in the Federal Capital Territory Abuja, Nigeria, with 16 field offices that cover the six geo-political zones of the country.

The mission of SFH is to empower Nigerians, particularly the poor and vulnerable to lead healthier lives. Working with the public and private sectors, SFH utilises social marketing and behaviour change communication to improve access to essential health information, services and products; and to promote the adoption of healthy behaviours.

SFH is a Principal Recipient (PR) for the Global Fund HIV Round 9 and Malaria Round 8 consolidated grant (Phase 2). The procurement scope for the two disease areas are summarized below:

SFH is responsible for providing community specific HIV prevention interventions targeted at Most-at-Risk Populations (MARPs), SFH will procure a total of 33,168,152 condoms and 174,460 water-based lubricants.

Malaria:
SFH will procure and distribute a total of 8,528,925 doses of Artemisinin Combination Therapies
(ACTs), 4,560,475 units of Rapid Diagnostic Test kits (RDTs) and consumables to health facilities in all the states and FCT, in Nigeria.

In line with the above, SFH invites reputable and competent organisations to apply for prequalification to be selected as Procurement Agents for the procurement of the above mentioned items.

SFH will coordinate funding and provide technical support to the organisation(s) that emerge as Procurement Agent. The duration for this engagement will be for a fixed agreed period.

Objectives of Service:
The objective of this service is to ensure the timely procurement and delivery of commodities in the right quality and quantity, thereby contributing to the rapid and sustained scale up of interventions for impact in all states in Nigeria.

Prequalification requirements:
To be eligible for consideration, interested companies must submit tender documentation that includes the following:
(a.) Technical capacity: Evidence of the capacity and experience of the company to procure pharmaceutical and health products. This is the most important requirement, due to the nature of the items to be procured. This criterion refers to whether the company is technically competent to procure the commodities. Under technical capacity, the following criteria will be considered:

• Quality Assurance Systems: Internal Quality Assurance procedures which have been externally reviewed.
• Personnel: Demonstrate that a sufficient number of personnel with appropriate education and training and years of industry related experience are available. The documentation should include an organisational chart and job descriptions for key positions.
• Regulatory Information: All valid national and international certifications. Certifications issued by national and international industry related evaluation organizations and government institutions such as Good Distribution Practices (GDPs) and ISO certifications.
• Past Performance References: At least 3 references should be provided from past customers.

(b.) Economic and financial standing: This refers to the following:

• Evidence of company registration, including organisation’s certificate of incorporation, physical address, organogram of management structure, ownership (including Board membership).
• Company profile which will include list of key personnel with their curriculum vitae, and evidence of registration of the personnel with relevant professional bodies.
• Copy of current organisational strategic plan and summary of operating budget for 2010, 2011 and 2012.
• All relevant information concerning contacts for the organisation.

Please Note:

• At this stage, a ‘yes’ or ‘no’ qualifier will be used to rate all the points above, and only companies with a ‘yes’ response against all the points above (especially in the area of technical capacity) will be considered. V
• We will not consider companies with no experience in pharmaceutical and other health commodity procurement.
• All costs incurred by bidders as a result of this process and any subsequent requests for information shall be borne by the bidding companies.
• Only companies that satisfy the Pre-qualification requirements will be contacted with Requests for Proposal (RFP) and Request for Quotes (RFQ).

Submission of Application/Closing Date
The code PROC/GF/201 3 should be boldly written on the top right corner of the Pre-qualification submission envelope. This sealed envelope, containing two hard copies of the submission should be forwarded to the address below and received on or before 5. 00 pm, 12th of February, 2013.

The Director, Procurement
Society for Family Health
8, Port Harcourt Crescent,
Off Gimbiya Street,
Area 11, Garki, Abuja
Wuse, Abuja.