Invitation to Participate in the Prequalification/Tendering Exercise for the Development of Mini Archives for FCT Archives & History Bureau, Abuja

The Federal Capital Territory Administration (FCTA), through Archives & History Bureau has provision in the 2012 Statutory Budget and intends to use part or whole of it for the procurement described hereunder. Competent and interested companies are hereby invited to submit Technical and Financial bids for the following Projects:

• Lot I - Development of Mini Archives & Museum at Karu, Abuja Municipal Area Council
• Lot II - Development of Mini Archives & Museum at Kutunku IV Extension, Gwagwalada Area Council

A.) Scope of Work
The scope of works comprise of the Construction of a single storey Archive Building, Gate House and External works

B.) Prequalification Requirement
Interested companies shall forward copies of the following documents.

• Evidence of Registration with Corporate Affairs Commission (CAC) and Articles of Memorandum of Association.
• Tax Clearance for the last three years. (Expiring December2013)
• Evidence of compliance with statutory provision of section 6 (i-ii) of the Industrial Training Fund (ITF), Act as amended,
• Clearance Certificate issued by PENCOM indicating remittance of contributory pension funds in line with section 16, subsection 6(d) of the Public Procurement Act.
• Interested Companies should have up to date returns with the CAC and be informed that due diligence could be conducted.
• Company’s Audited Account for the last three years prepared by a Chartered Accounting firm.
• List of verifiable documentary evidences of similar jobs successfully executed within the last three years. (Complete with award letters, Completion Certificates)
• Bank reference from a reputable Nigerian Bank and Statement of Account for the last l2months.
• Sworn affidavit that in line with the provisions of part IV, section 16, sub section 6(c, e & f).
• Company Profile showing list of key personnel/officers to be attached to the project stating their roles, designation, qualifications and experience. Enclose photocopies of professional certificates where applicable,
• List of equipment and plants to be deployed for the project, where applicable, stating their location and whether the equipment are owned or on lease.
• Full details of the firm’s indicating the name & telephone numbers, fax/facsimile number, website, e-Email address and verifiable contact addresses.

C.) Collection of Tender Documents:
Interested companies should collect tender documents from the Tenders Board Secretariat, Room 043 FCT Procurement Department, 1’ Floor, Block B, FCTA Secretariat, Kapital Street, A 11, Garki- Abuja upon the presentation of evidence of payment of N 20,000.00 nonrefundable Tender fee into FCT Treasury Account at Fidelity Bank (Central Area) No. 051503010000426

D.) Closing Date
12 noon 18th March, 2013

E.) Submission
The Technical and Financial documents should each be sealed and labeled (Technical and Financial bids. as appropriate) separately, and the two envelopes be put in another envelope that should also be sealed and labeledas appropriate indicating the name and Lot Number. The Tender documents (financial bid) should be submitted in three [3] copies [one original and two other copies] and all pages are to be duly endorsed by an authorized principal officer of the bidding company. The document is to be dropped in: The Tender Box at the office of the Secretary, FCT Tender Board, FCT Tender Board Secretariat, Roam 043, Former Public Building Department, FCTA secretariat, Area 11, Garki, Abuja. The representatives of the bidding companies are invited to witness the opening of the tenders immediately after closure of submission of bids on the same day at Room G9 Tender Secretariat, Archives & History Bureau No 5 Peace Drive Area 11, Garki, Abuja.

Note

• Successful companies shall provide Performance Bond whose value should not be less than 10% of the contract sum before signing the contract.
• Bid security, in conformity with Tender form G -6 (Bank Guarantee for Tender security) of a value equal to 2% of the bid figure would be required where the bid is in excess of N300m.
• Bidders are to ensure full comprehension of the bidding documents, noncompliance or partial compliance of the various instructions could lead to disqualification.
• The Management is not bound to accept the lowest or any of the bids.
• The General Public and the Civil Liberty groups are invited to attend the opening exercise. The Observance shall be in line with the code of conduct issued by the Bureau of Public Procurement

Signed:
Management